HR E-mails – Woculus

How To Respond To An Employee’s Complaint By Email: Samples Included

By Chinazom Elizabeth Izuora / August 9, 2023

Employee complaints can take several forms; from complaints about working conditions such as toilets, water, and air conditioning, to more grave complaints about health, safety, and harassment. As emails have become one of the most effective means organizations use to communicate internally, knowing how to respond to an employee’s complaint by email is in your …

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Salary Increase Email to Employees Samples and Examples

By Jim Blessed / July 24, 2023

Nothing tells your employee they’re valued more than an email informing them of a salary increase. You can tell an employee they’re doing a great job every day, but nothing drives that appreciation home more than you doing it with a salary increase. Research has shown that the number one reason people leave their jobs …

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How to Write an Effective Appraisal Email: Examples Included

By Jim Blessed / May 11, 2023

An appraisal email is offered to employees after finalizing their performance reviews. The administration and HR send an appraisal email as the final declaration of appreciation in the performance process. Appraisal emails hold many advantages to both the employees and the organization, and when done right, they can benefit the two parties. An appraisal letter …

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How to Write a Change of Management Email: Examples Included

By Jim Blessed / May 9, 2023

It is common practice to send a change of management email when your company is restructuring. Introducing a new leader to your team when there is an alteration in the management system makes your employees feel appreciated. It also allows employees to connect with the new management, creating a positive working environment. You should make …

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How to Write Welcome Emails to New Employees (Examples Included)

By Jim Blessed / April 19, 2023

It is common practice for companies to onboard new employees, which typically involves sending a welcome letter as one of the initial steps. The welcome emails to new employees is typically one of the first components of the onboarding process. According to Zippia, companies with great onboarding experiences increase employee retention and productivity by 82% …

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How to Write a Leave Approval Letter

By Jim Blessed / April 17, 2023

Like the name rightly implies, a leave approval letter is a letter written to confirm or approve the leave request of an employee for a stipulated period. As an employer, supervisor or HR personnel, it may be among your duties to approve leave for your employees or colleagues. In this article, we’re going to discuss …

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How To Write Resignation Acceptance Letter and Samples

By Jim Blessed / February 24, 2022

After receiving a resignation letter from an employee, replying to them with a formal written resignation acceptance letter enables you to acknowledge receipt of their letter as well as confirm their final day of work in writing. It also provides you with the opportunity to express congratulations and offer other information, such as expectations for …

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Reprimand an Employee for Poor Performance

By Jim Blessed / September 8, 2021

Writing an email to reprimand an employee for poor performance usually isn’t the first thing you do when an employee starts to perform poorly at work. When an employee performs poorly at work, there should be a verbal admonishment from the team lead, supervisor or boss. If the employee shows no signs of improving, then …

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How to Write a Rejection Email to a Potential Candidate

By Jim Blessed / March 23, 2022

As a company growing and actively hiring, rejection emails are an inevitability. After a candidate successfully interviews for a position, two things happen: they either get the job or they don’t. After considering applicants’ skills, strengths and weaknesses, determining the most suitable candidate for the position is the next stage. If you decide to go …

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How to Reprimand an Employee via Email

By Dr. Kelechi Duru / August 28, 2020

A reprimand issued in any form does not speak well in the records of any employee. Therefore, as an employee, reprimanding an employee via email should be avoided as much as possible. As a manager or employer, do not be in a haste to issue one. Always ensure that it is absolutely necessary and the …

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Warning an Employee via Email: Examples and Tips

By Dr. Kelechi Duru / August 28, 2020

Why Email? In the current business environment where email is fast becoming the preferred official tool of communication, mastering the skills to pass messages across to your employees with it is vital. There are many ways of communicating your displeasure to an employee that has been found wanting one way or the other. These include …

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How To Write Job Offer Letters

By Chinazom Elizabeth Izuora / August 28, 2020

Starting a business or working for a small business requires the acquisition of a lot of new skills and knowledge especially when tasked with human resource and admin functions. Hiring staff is critical to all businesses, so you will be tasked to develop or update offer letters for new employees. In this article, we will …

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How to Write Thank You Emails to Employees

By Dr. Kelechi Duru / June 30, 2021

As a boss, an employer of labor, one of the ways to bring out the best in your employees is to show appreciation for the good jobs that they do. Just like you have the right to issue queries and reprimand an employee when necessary, it is also important to send appreciation emails to employees …

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14 Basic Tips for Conflict Management via Email

By Teju Duru / August 8, 2023

Everyone communicates, doing so effectively is paramount in conflict management via email. It is possible to keep passing information across without effectively communicating to the other party. This is the reason most conflicts are left unresolved. To resolve a conflict with a person, seeking to understand the other party is perhaps the first thing to …

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Firing an Employee via Email

By Teju Duru / August 28, 2020

When firing an employee via email, you need to pay attention to the way you write your email. One major advantage of dismissal from employment via email is that you are able to take your time to ensure your message comes out right. You have the chance to work towards a tactically written, well reviewed, and …

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How to Respond to a Disloyal Employee via Email

By Teju Duru / August 28, 2020

Introduction Your organization is researching on a particular subject and this has been coded for years. A competitive company has been trying to find out the result of what your organization has been working on before it is published and then you heard one of your trusted and valued employee who is married is having …

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7 Job Application Received Email Templates for Managers

By Dr. Temitope Kushehin / February 4, 2017

It is a good and an encouraging feedback to get responses to job vacancies in your company. It shows people are aware of what your company stands for and the values you promote. It is, therefore, right to reciprocate this sense of relevance by responding to and acknowledging the job applications. Tips to Construct Good …

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Apology Email to Communicate Delay in Salary to Employees

By Dr. Kelechi Duru / June 27, 2023

Electronic media might be a good avenue to communicate personally to each employee about a delay in the payment of their salaries. This is because each person is reached and also the tension and apprehension that comes from physical communication experience are avoided. Communicating the reason for a delay in salary to employees is crucial …

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Automatic Reply Email Examples for Business

By Dr. Ayoade Oyedotun / June 27, 2021

You might be one of those wondering how automatic reply emails work without getting your customers feeling bad. I’ve been in your shoes but I sailed through by setting out on a tour of the best ways to write mind-blowing professional auto-response emails. To be candid, there are times you’ve got so much to do …

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