“Thank you for getting back to me.” That phrase has helped thousands of people develop professional connections with thousands of investors, businessmen, clients, and customers.
Have you ever had to wait to hear back from a job application you applied for or seek advice from a graduate school on how to apply to one of their programs? Waiting for them to respond can raise your level of anxiety to a whole new level because you will be checking your email from time to time and that can be bad for your health.
Imagine the relief you will feel when you receive a quick response. It is immeasurable, right? This makes it even more important to express gratitude through a “thank you for your prompt response” or a “thank you for your quick response” message. Regardless of whether you were expecting a speedy reply or not, showing appreciation for prompt responses is essential as it reflects the effort someone put into prioritizing your needs. In fact , a survey carried out by Talent Inc shows that 68% of hiring managers said receiving a thank-you email or note impacts their decision-making and nearly one in five interviewers (16%) have completely dismissed a candidate because they didn’t receive a thank-you email or note after an interview
To help you convey your gratitude, we’ve compiled some templates for thanking colleagues, professors, admin officers, recruiters, and other important professionals, for their quick responses. These templates can be kept for future use, ensuring you always have a way to show your appreciation without repeating the same phrases. But before that here are some quick prompts you can use for a quick reply
How to Write a Thank You Email to Your Boss with 11 Samples
Thank You for Getting Back To Me Email Quick Response
1. when Appreciating a Team Member
Example 1
Thank you for providing this information to me. I understand you have a busy schedule with many requests, making it all the more valuable that you prioritized mine this afternoon. Your responsiveness is truly appreciated.
Example 2
Hi James, I want to extend my gratitude for your speedy response. The information you provided is precisely what I needed. I had spent hours searching through our files and couldn't locate it, but your quick reply saved me another couple of hours today! Thank you once again. Regards,
Example 3
Hi Kara, Thank you for providing all this information promptly! Your quick and efficient work is greatly appreciated.
Example 4
Hi Pete, Wow, your response was incredibly quick! Thank you so much for that. It was crucial for me to get everything done before leaving today, and I genuinely appreciate your help in making that happen. Your promptness made a significant difference, and I'm grateful for your support.
2. when Appreciating Customer Support
Example 1
Dear [First Name], I wanted to take a moment to thank you for your prompt response and the speedy resolution of my problem. Your swift assistance was highly appreciated, and I am truly grateful for the help you provided. Your efficiency made a significant difference in addressing my concern, and I'm happy to fill in your feedback form to share my positive experience. Once again, thank you for your excellent support. Best regards, [Your Name]
Example 2
Dear [First Name], I wanted to express my appreciation for your prompt response. I followed your instructions, and I'm delighted to report that everything is now working seamlessly as it should.
Example 3
Dear [First Name],
Thank you for the quick response. I checked my account, and the {problem} has been resolved. Your prompt action is much appreciated!
Best regards,
[Your Name]
Example 4
Dear [First Name], Thank you for the quick response. Your help was indispensable in resolving this, and I couldn't have figured it out without you! Best regards, [Your Name]
Thank You for Getting Back To Me Email Template
Template 1: When You Hear Back About A Job Opportunity
Here is a sample template to show appreciation for getting back to you for an inquiry you made about a job opportunity
Subject: Grateful for Your Prompt Response - [Job Inquiry] Dear Anamika, Thank you for your quick response regarding the content marketing specialist opportunity at Manatal. Your quick response is truly appreciated. I am enthusiastic about the chance to join your prestigeous organization, given its impressive reputation for recruiting software. I eagerly await the next steps in the hiring process and am fully committed to this opportunity. Once again, thank you for your time and consideration. Best regards, Sam.
Template 2: When You Hear Back from Customer Support
Sometimes you might need help in figuring out an issue that is driving you crazy and you need a quick response to help you continue with your work. If you want to send a thank you for getting back email, here is an easy template you can replicate.
Subject: Appreciation for Your Prompt Assistance Dear [Amy], I just wanted to express my sincere gratitude for your quick response and assistance in resolving [briefly mention the issue or query]. Your swift action and efficiency in addressing my concern have been truly remarkable. The quick and helpful support you provided has not only eased my worries but also reflects the high standard of service your team upholds. I know that providing excellent customer support is no easy fit, however, you showed a level of professionalism and emphaty that wowed me. Once again, thank you for your exceptional support. It is reassuring to know that I can rely on your team whenever I encounter any challenges. Kind regards, [Sam]
Template 3: When You Hear Back from A Graduate School About Their Application Procedure
Here is an email template you can use when you want to show appreciation in response to receiving information about the application procedure for Graduate School. This email acknowledges the graduate school’s prompt response and efficiency in providing the necessary details.
Subject: Thank you for getting back to me Dear [Rebecca], I want to thank you for prioritising my email and giving me an almost immediate response regarding the Graduate School application procedure. Receiving your prompt response has brought a sense of relief and reassurance during this important stage of the application process. Your efficiency in providing the necessary information and guidance is truly commendable, and it reflects the professionalism and commitment of the Graduate School team. The information you provided has allowed me to proceed with the necessary steps promptly and confidently. Knowing that I can rely on such a well-organized and responsive institution makes me even more enthusiastic about the prospect of joining the Graduate School program. I will follow the application instructions and submit all required materials within the specified timeframe. If there are any additional details or documents needed, kindly let me know, and I will have them submitted. Once again, thank you for your exceptional assistance throughout this process. Your guidance has been invaluable, and I am genuinely grateful for the opportunity to apply to [Graduate School Name]. Thank you and best regards, [Your Name]
Template 4: Thanking Someone for A Professional Favour
Here is a template you can use for someone who responded to a professional favour:
Subject: Gratitude for Your Prompt Response Dear Mr. Davis, I wanted to extend my heartfelt thanks for your prompt reply to my recent interview request. Your detailed answers have been invaluable, and I am sincerely grateful for your timely assistance, especially before the next publication deadline. I am pleased to inform you that I now have ample material to work with for my article. However, should any follow-up questions arise, I assure you that I will reach out to you before the end of the day. Upon completing the article, I plan to share a digital copy with you. If you prefer a hard copy of the magazine once it is published, please let me know your preferred address, and I will be more than happy to send it your way. Once again, thank you for your swift response and willingness to contribute to my work. Your support has been invaluable. Kind regards, Emma Drake Business Monthly
Template 5: Email Sample of A Thank You Note to A Reply Asking for More Information
Here is another thank you template email you can send after receiving a reply calling for more information:
Subject: Gratitude for Your Response - Business Proposal Dear Merry, I want to express my sincere gratitude for considering my business proposal. Your swift response was truly appreciated and filled me with enthusiasm. In response to your inquiries, I have prepared a document that addresses each question. Please find the attached file for your review at your earliest convenience. If you have any additional questions or require further clarification, please don't hesitate to reach out to me via email(email address) or call me at 0418 334 964. I value this opportunity to collaborate with your business and eagerly anticipate the prospect of learning from you and establishing a robust partnership. If you do not have any further inquiries, my secretary can arrange a meeting next week at your convenience to initiate detailed discussions. Once again, thank you for your prompt response and the chance to explore potential collaboration. Kind regards, Bilal
Conclusion
Crafting a compelling a ” thank you for getting back to me email” doenst have to be tedious, you can edit our template and replicate it to match the senario that you want to use it for. If you linke more content on thank you emails, you can checkout our blog on How to Write Thank You Emails to Employees and How to Write Impeccable Thank You E-mails (With Samples)