How to Respond to Interview Feedback Email

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After a successful online, in-person, or over-the-phone interview, the next phase of the hiring process is feedback from the company. Feedback after a successful interview comes in different forms: a rejection email or positive feedback, an offer letter. In this article, we will discuss different types of feedback after an interview and how to respond to them.

If you don’t get a response after an interview, it’s essential to send a follow-up email to find out where you stand with the interviewer. Although slim, chances are that communications may have fallen through the crack.

How to Respond to a Job Rejection Email after an Interview

Discovering you didn’t get a job after an interview can be heartbreaking. Sometimes after a rejection email, the next thing you’d want to do is delete it and forget the company ever existed. While this may be the most likely course of action, that may not be the best option for your career, especially if you’d like to work with the company in the future.

In this section of this article, we will discuss the best ways to respond to a job rejection email. Before that, we’re going to discuss the importance of replying to a rejection email. Replying to a job email may seem like beating a dead horse, but it isn’t. Because a rejection email isn’t necessarily a dead horse, it’s more like a horse that’s asleep. Without further ado:

Why Should You give Interview Feedback to a Rejection Email?

Responding to a rejection email is a great way to advance your career as it creates an avenue to network with the company. By responding to a rejection email, you stand the chance of building a relationship with the employer.

Responding to a rejection email also helps you stand out from other candidates that didn’t get the job. Among the candidates that weren’t selected for the position, you may be the only one that responded to the email. This goes a long way to put your character in a good light.

There are scenarios of how responding to a rejection email can be favourable to you. Some of those situations include:

  • Suppose the employer has another similar position open. They may offer you the job instead of going through the whole process again.
  • For some reason, the selected candidate changes their mind and declines the position. 
  • The applicant leaves the job after a short time.

If any of the above is the case, employers are fond of selecting the next best candidate from the previous interview pool. This is because it takes a lot of time and resources to put another ad for the same position they interviewed candidates for a short while ago. In the case of this, if you reply to a rejection email, it may make you stand out enough for the employer to consider you for the position.

How to Write a Response Email to a Rejection Email

Like other professional emails, writing a response to a job rejection email has certain elements that should be observed thoroughly.

  1. Thank the Interviewers

Showing appreciation is the first stage of writing a reply to a rejection letter. When writing the thank you part of a rejection email, certain sections should be written in your email.

The first part is to thank the hiring manager for letting you know of their decision to go with another candidate. This will not be pleasing to write, but for the reasons listed above, it’s best to get on with it.

Secondly, thank the hiring manager for their time and consideration.

Lastly, express your gratitude for an opportunity to learn about the company. This part of your email shouldn’t be longer than a few sentences. Expressing your gratitude is a great way to start your response email.

  • Express your Disappointment and show continued interest

Writing a reply to a rejection email and expressing disappointment helps to convey your genuine interest in the position.

In your email responding to a rejection, it is crucial to write about your continued interest in the position and in working for the company. Expressing your interest confirms to the manager that you’d like to be contacted for future opportunities.

  • Request for feedback

The last part of your response to a rejection email is to ask for feedback. Sometimes employers include this in a rejection email, especially if it’s a multi-staged interview and you made it to the last stage. This is advisable for interns and entry-level applicants. For seasoned professionals, you can leave this part out of your response email.

Additionally, if you end up asking for feedback, make sure to do it professionally. You don’t want to come off as if you’re demanding they give you feedback or as though you’re questioning their decision to go with another candidate.

When dealing with rejection emails, it’s essential to remember that the reason you weren’t selected may have nothing to do with your credentials. They may choose another candidate for reasons such as location.

Sample One Response to a Rejection Email After an Interview

Dear Hiring Manager,

Thank you for letting me know of your decision in time. I appreciate the opportunity to interview for the position of assistant director at Wonder Production Company. I enjoyed learning about your company and its numerous projects. 

I admit I was disappointed to receive your email informing me that I'd been rejected for the position. I hope that you'll keep my resume on file peradventure another position opens up in your company. 

If you don't mind, I'd appreciate any feedback concerning my resume or performance during the interview. 

Thank you again.

Best Regards,
Samuel Reynolds.

Sample Two Response to a Rejection Email After an Interview

Dear Mr. Alexander

Thank you for considering me for the position of product manager at Design Inc. I appreciate the time you took talking to me about the position. It was fun learning about your company's culture and history. 

I was disappointed to find out I didn't get the position. But I completely understand that you chose the candidate you felt was a better fit. In light of that, I hope that you'll keep a copy of my resume for future openings. 
If it's not too much, I would like some feedback on my interview and resume. 

Thank you again, 
Sandra Connor.

Sample Three Response to a Rejection Email After an Interview

Dear Mr Jason,
I just received your email informing me that I've been turned down for the Marketing Associate position. While I was disappointed to find out, I hope you'll keep a copy of my resume for future opportunities in your company. 

 I want to thank you for considering me for the position. If you have the time, I would like some feedback on my interview and resume. 

Thank you again,
Jack Osato.

Sample Four Response to a Rejection Email After an Interview

Dear Ms. Imiefan,
Thank you very much for considering me for the motion designer position. Thank you for considering me for the position and for the time you spent talking to me about it. 

If there's an open position in your company that you feel I'd be a better fit for, please let me know. 
Again, thank you for considering me for the position. 

Regards, 
Osarobo Jimoh.

Sample Five Response to a Rejection Email After an Interview

Dear Mr. Jacob,

Thank you for getting back to me about your decision to go with another candidate. While I am saddened to find out I did not get the position of branch manager at ABC Industries, I am deeply appreciative of the opportunity to interview for the job and learn about your company. 

If it's not too much to ask, I would be interested to hear any feedback you have concerning my interview or resume. Any information you provide would be helpful to my job search endeavors. Please keep me in mind for future job openings. 

Thank you again for your consideration and time, Mr. Jacob. I wish you and ABC Industries the absolute best. 

Sincerely, 
Jim Reeds.


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How to Respond to Interview Feedback Email 2

How to Respond to an Acceptance Email after an Interview

After putting in a ton of work, you finally got the job offer! It’s standard practice to send an acceptance email immediately after you’re presented with a job offer. Like all other professional emails, knowing how to write an email accepting a job offer also has its dos and don’ts. In this section of the article, we will discuss how to write an email accepting a job offer.

What is an Acceptance Email after a Job Interview?

After a job interview, there are typically two types of feedback, either positive or negative. In this section of this article, we’re going to discuss the former.

An acceptance email is expected of you after being presented with a job offer. A job offer email contains your job title, start date, remuneration, and other agreement terms.  An acceptance email agrees to the terms of the job. In the job offer email, you’ll be given strict instructions on replying to the email.

It is standard practice for job offers to include deadlines for acceptance. Hence, when replying to a job acceptance email, you must proceed carefully and follow the instructions listed in the job offer email.

How to Write a Job Acceptance Email

A job acceptance email should be straight to the point, unambiguous, and concise. An acceptance email is your first official interaction with the company, hence, the importance of setting a confident tone with the company. Here’s how to write a job acceptance email:

  1. Your subject line should be straight to the point

Your subject line should contain the reason for the email. From reading the subject line of your acceptance email, the recipient should be able to decipher what the email’s about. Your subject line should be something along the lines of “Jim Blessed- Accepting Digital Farmer’s offer” or “Acceptance email – Jim Blessed.” A simple subject line gives the necessary information about your email before it’s opened.

2. Your Email Should be Addressed to the Right Recipient

This is often a conflict for most candidates because they’re unsure of who the correct recipient is. The best way to overcome this hurdle would be to send the email acceptance email to the person that sent the job offer. Simply replying to the email is enough to cover this part of replying to a job offer email.

3. Thank the Recipient of the Email

After the subject line has been written and the email has been addressed to the right person, the next stage of the acceptance email is to thank your employer. Thanking your employer for the job isn’t only thanking them for the job alone. You’re also going to thank them for taking out time to interview and consider you for the position. A job acceptance email is the first way to showcase your enthusiasm and your appreciation to your employer.

4. Accept the Terms and conditions

During your interview, it is standard practice to discuss the terms and conditions of the job; this includes the remuneration, the number of days off, etc. In the email offering you the job, your employer may reiterate all this information, so both of you are on the same page.

Hence, when replying, your email should be straight to the point. You can as well reiterate the details of the agreement to make sure nobody’s missing anything. An email accepting a job offer is not the best place to renegotiate the details of the job. If you want to renegotiate the terms of the job, include in your email that you would like to have a meeting to clarify aspects of the deal further.

5. Sign the email

Your acceptance email should end with you thanking the employer for the opportunity.  An email is incomplete without a signature. Signing off your email doesn’t have to be anything elaborate. A simple “Sincerely” or “Regards” followed by your name is enough to convey your professionalism and sign off officially on your email.

Acceptance Email Samples

Emails accepting job offers should be structured professionally and clearly. In this section of this article, we’ve written several templates to guide you when writing your email accepting a job offer.

Sample One Offer Acceptance Email Template

Subject: Jason Todd- Job Offer Acceptance

Dear Mr. Samuel,

Kindly accept this email as a formal acceptance for the job of digital marketer at Voice and Name. Thank you for the opportunity to work with you, and I can’t wait to apply everything I’ve learned and learn more. 

As stated in the offer email, I accept the terms and conditions and the starting salary of $72,000 with a $10,000 end-of-year bonus.

I look forward to starting officially and meeting the rest of the team on the 1st of June 2021. If you need further information, please do not hesitate to reach out to me. My contact address, phone number, and email have been attached to this email. 

Thank you again for the opportunity to work with Voice and Name. 

Sincerely,
Jason Todd.

Sample Two Offer Acceptance Email Template

Subject line: Job Acceptance Email – Anabel Smith

Dear Mr. Simon,

Thank you for getting back to me and offering me the position of Head of Marketing at Square Space. Kindly accept this email as a formal acceptance of the position. Thank you for the opportunity to work with you and prove myself to the team. 

As the job offer email depicts, I accept the starting salary of $7,000 monthly and an increased salary of $8,000 after a successful two-month probation period. 

I’m excited to meet the team and begin work officially on June 1. If you need further information from me, please let me know. You can reach me at (123) 456-7890 or by email at [email protected]

Thank you again for the opportunity to prove my value to the team. 

Best Regards,
Michael Spade.

Sample Three Offer Acceptance Email Template

Subject line: Samuel Idemudia-Job Offer Acceptance

Dear Ms. Parks,

Please regard this email as an official acceptance email for the position of Lead Designer at Design People. Thank you for the opportunity to work with you; I can’t wait to apply everything I’ve learned. 

As stated in the offer letter, I accept a salary of $70,000. I accept the terms and conditions. Please find the necessary documents signed and attached to this email. 

I look forward to officially joining the team on July 2. If you need more information from me, do not hesitate to let me know. You can reach me at (123) 456- 7890 or email me at [email protected]
Thank you for the opportunity to work with you and share my value with the rest of the team and company. 

Sincerely, 
Samuel Idemudia.

Sample Four Offer Acceptance Email Template

Subject Line: Israel Evans Job Acceptance

Dear Ms. Mayfield,

Thank you for calling yesterday to offer me the Account Manager position at the Banking Institute of Cambodia. I’m writing this email to officially accept the job offer. I’m looking forward to working with you and applying everything I know. 

As discussed over the phone, I accept the starting salary of $75,000 for the first three months of probation and $80,000 after a successful probation period.

I look forward to officially starting and meeting the team on August 1. I’m excited to hit the ground running on all the ideas discussed. If you need any further information or anything I should make available on my first day, please let me know. You can reach me via email at [email protected] You can also call me on (123) 456 7890.

Thank you again for the opportunity to work for the Banking Institute of Cambodia. 

Best Regards, 
Israel Evans.

Sample Five Offer Acceptance Email Template

Subject line: Tobi Oyinkansola Job Offer Acceptance

Dear Mr. Asemota,

Thank you for your email offering the job of Head of Content at Oculus. Please accept this email as a formal acceptance of the offered position. I’m excited to apply my skill and produce results. 
As stated in the offer email, I’m a fully remote worker. 

My starting salary will be $30,000 for the first 2 months of probation, pending successful probation upon which salary would be $40,000. 
The documents have been signed and attached to this email. Please let me know if you need any more information before my official resumption date on July 4. 

Thank you for this opportunity to work with you and the rest of the team.

Sincerely, 
Tobi Oyinkasola.

In conclusion

Interview feedback can be negative or positive. Regardless, a response should be given. In this article, we described how to and how not to respond to interview feedback. There are samples in this article that will serve as guides and pointers on how best to respond to interview feedback.

Jim Blessedhttp://Shakespen.com
Jim Blessed is a certified content specialist. He's a versatile and accomplished writer with diverse knowledge in creating unique content for different niches. When he's not clicking away at his keyboard or learning new things, he's listening to or reading other peoples' thoughts.

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