How to Write a Death Announcement Email and Templates

    A death announcement is an announcement that a person has died. It is understandable if you do not know the proper protocol for a death announcement. This guide is here to help you understand how to write a death announcement template, what to do when to do it, and how to do it acceptably and courteously.

    What is a Death Announcement Email?

    A death announcement is a concise, written (and consequently typically paid-for) statement to tell the general public of someone's passing. When a person dies, a death announcement is used to make it known to the world in an official and public manner.

    It's easy to overlook the importance of notifying people of losing a loved one when they pass away. When a loved one dies, it is essential to tell family, friends, and acquaintances so they may attend the funeral, express condolences, give a contribution, or just provide their support.

    The problem is that most individuals do not know how to announce a death properly or know the appropriate time for doing such. What to mention and phrase the death announcement might leave you feeling overwhelmed. Consider if posting it on Facebook or the media is the best option for your situation.

    A death announcement serves as a public announcement of the passing of a loved one. It includes the deceased's name, birth date, place, date of death, and any funeral or memorial service preparations. An official death announcement serves to inform loved ones and friends of the person's passing. You could also refer to a death announcement as a death announcement.

    Where Can You Find A Death Announcement?

    In the past, a death announcement used to be posted in newspapers to ensure that as many people saw them as possible.

    Nowadays, it's not unusual to see a death notification posted on a social media platform like Facebook, Whatsapp, Twitter, Instagram, or another. This allows the dead family to get the word out to all of their loved ones much more swiftly than via the traditional way of newspaper. Because almost everyone has a social media account, it's more likely to be shared and viewed by a broader audience.

    How to Make a Death Announcement

    Since a death announcement tends to be brief, this is a good thing. After losing a loved one, writing pages about them will be excruciatingly difficult. As a result, the majority of death announcements are succinct. Only the most critical information should be included, and it should not exceed a few phrases in length.

    The goal is to keep things short and sweet. Depending on the publication, you may also discover that your death announcement has a maximum word count or restriction. So, once again, the shorter, the better. Follow these steps to draft a death announcement:

    • Start with the deceased's complete name and any further information about them. “The family of Death Eater announces his death.”
    • Give them the time and date of their death, as well as how old they were at the time of their death. “On the 13th of February, 2021, who passed away quietly at 7:30 PM. He died at age 52.”
    • It is entirely up to you whether or not to add the place where they died in your death announcement.
    • If a funeral or memorial ceremony is planned, provide the date, time, and location of the event. “1:30 p.m. on March 18th, 2021 at St. Patrick’s Cemetery in Las Vegas.”
    • The next step is to provide information on where to send donations, which is entirely up to you. “In Death Eater’s honor, please donate to Keeping Hopes Alive Charity.”

    When composing a death announcement, you may wish to cooperate with others. Writing about a deceased loved one might be difficult, but other family members and friends may have insights you don't or don't recognize. As a result, coordinate your efforts and get input from your loved ones on what they believe should be included.

    death announcement email
    How to Write a Death Announcement Email and Templates 2

    How to Make a Death Announcement On Social Media

    It is understandable if you are apprehensive about making a death announcement on social media, but you should not be. Since almost everyone has a Facebook account, you can share important news with a far larger audience than ever before.

    Before making any decisions, it's a good idea to consult with the deceased's surviving family members or close friends. They may want to participate in the conversation.

    If you're going to post about someone's death on social media, think carefully about what you want to say.

    Simple is ideal, much like a typical death announcement. If you are going to do this, you will need to provide the standard information such as the deceased's name, date of death, and location of the service. Emotional posts may also be written, in which you describe your sentiments and possibly add images of the dead.

    Timing is everything. Don't post anything on Facebook or Instagram right away. A loved one's death being posted on social media soon after their passing may be difficult for friends and family to bear. Before reporting the loss of a loved one, wait a few days.

    Using the sharing options on Facebook, you may restrict who sees particular postings. You may not want to tell everyone you know about the loss of a loved one. If so, you may use these choices to control who sees your message.

    Think twice about what you have written before sharing it online — review it and see whether it's acceptable. If you were to read it, how would you feel? Would it have been good in the eyes of a loved one? Take your time and make sure it's perfect before uploading.

    When and Where to Post a Death Announcement

    A death announcement may be placed in national and local media and organizations that specialize in death announcements (religious publications, for example).

    To inform the whole community at once, having a death announcement published in the local or hometown newspaper of the dead is a standard option.

    Once you know where they reside, it's best to get the death announcement published in their hometown newspaper as well. The death announcement of a loved one's death may also be publicized on an online obituary page or memorial site that you set up for them. Here are some factors to consider:


    In most cases, a photograph of the dead will accompany the death announcement. However, this frequently adds up to a hefty price tag. It is more likely that you will require a digital image of the dead than an analog image from a film. Since these tasks can only be performed using computers these days, the picture must also be a digital file.


    The cost of posting a death announcement is nearly usually prohibitive. The amount you save will be determined by the newspaper or papers you choose to use. A funeral home may provide you with the final price if necessary. Of course, you may organize everything on your own by going to the newspaper.

    Some could charge by the word, while others might charge by the line or even by the number of inches it occupies. In addition, the length of time you want the ad to run will raise the price. This might quickly build up and become more costly than you had initially anticipated. It's always a good idea to first inquire about the newspaper's price strategy or structure. You'll be able to make adjustments or rewrite your announcement without incurring significant expenses.


    As long as you submit your death announcement correctly, the newspaper won't charge to fix or reprint any mistakes you may have made. As a result, thorough proofreading is needed. You can't rely on a newspaper writer or funeral director to do the legwork for you. Reread your death announcement many times. Do the same with a family member.

    Death Announcement Template 1

    This is a death announcement for [The name of the dead] by her family. [The deceased] passed away quietly at home on [The date they passed away]. [Birth place] is where she was born and raised. [The date, time, and location of the funeral/memorial] will host a funeral service for the deceased. There will be a reception after that. As a tribute to [name of the dead], please consider giving [Name of charity organization].

    Death Announcement Template 2

    [Full name] died peacefully on [day] [year] at [place] according to the [surname] family. Born on [date/time] and in [city/state] is [Name]. On [day] [time] at [place], there will be a [funeral/memorial]. [Reception/burial] will take place immediately after. Please consider making a gift to the [charity] in honor of [people's names].

    Death Announcement Example 1

    Our thoughts and prayers go out to Lara Guzman’s family and friends as they mourn the loss of Lara on Friday, December 26th, 2021. She was born in New Orleans on December 27th, 1993. On Saturday, December 27th, 2021, at 10 a.m., St. Peter’s Church will host a memorial service.

    Death Announcement Example 2

    Annabel Smith, a cherished aunt of the Smith family, has passed away. She was conceived on the 15th of June, 1963. At 2:00 p.m. on August 11th, her funeral service will be conducted at Holy Crow’s Church, followed by a reception. Please consider making a gift in Annabel’s honor to Special Kids Home in Transylvania.

    Email for Death Announcement Example 3

    Subject: There has been a death in Skinner’s family.
    We regret to inform you that Mary Skinners died away peacefully on April 12th in the company of her beloved family and friends. We want to have a memorial service in her honor, asking close friends and family members to join us in honoring her remarkable life. Please be on the lookout for an additional email when the date is finalized since it is still pending confirmation.


    Remember that a death announcement does not need to be too extensive. As a result, keep it brief and sweet. Don't overpay and don't provide any unnecessary information. This article can serve as a guide while you write that death announcement.

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    Jim Blessed
    Jim Blessed
    Jim Blessed is a certified content specialist. He's a versatile and accomplished writer with diverse knowledge in creating unique content for different niches. When he's not clicking away at his keyboard or learning new things, he's listening to or reading other peoples' thoughts.

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