When moving, there are boxes to tick and move. One of the former is sending a letter to your landlord about moving out. After deciding to move and finalizing the details of where you’re going, the next important thing to do is inform your landlord of your intentions.
In this article, we will explain what a moving-out notice is, outline everything you need to know when writing a letter to your landlord, and include some samples that can be modified to help you write the best moving-out letter.
What Is a Letter to Landlord Moving Out?
A vacate notice or move-out notice is a formal lease termination letter you send to your rental manager or landlord, informing them of your intention to vacate the property.
The specifics surrounding moving out notice rely entirely on the kind of lease signed. So, to understand how to write your letter to your landlord informing them of your intention to move out, you should read the signed lease and familiarize yourself with the conditions listed.
Can You Move out Without Notice?
Yes, But not without consequences. Whether or not it’s stated in your lease agreement that you must send a move-out notice, sending one does a world of good for you and your landlord and saves you from any legal troubles that may arise if you don’t send one.
If what to do when moving out is not explicitly stated in your lease agreement, you should call or send a letter to your landlord to find out what you should do. To leave a trail and a reference for the future, sending an email or a letter is the best option.
Depending on the lease, move-out notices are usually sent out at least 30-45 days from when you intend to move out. Doing this helps the landlord by giving them time to search for a new tenant, prepare for repairs if there are any, and ultimately keep you on good terms with your landlord.
How to Write a Moving-Out Notice to Your Landlord
A moving-out notice letter is legally binding, meaning you must be extra careful and specific about all the information you include in the letter. This means you shouldn’t leave out any important information, as it would be useful if you ever need to protect yourself legally.
Read Your Lease
Before writing a moving-out notice, the first thing to do is read your lease agreement letter. You’ll find the most important things you need to know about the vacating process in your lease agreement letter.
Depending on the kind of rental and lease signed, the process of sending a moving-out letter may differ. If you have a month-to-month rental, you would not be required to give a notice period longer than a few weeks if you have to give any at all.
You’ll find everything you need to know in the lease agreement, such as who to send the lease agreement to and the medium you should use.
Include Your Contact Information
When writing your letter to your landlord moving out, including the right contact information, all the way down to your unit number. This is especially important for large apartments.
Also, ensure to include your phone number and email address. This is important in case they need to contact you after you move out.
Depending on your relationship with the landlord or your personal choices, you can decide whether or not to include your new address in the letter.
If you’re uncomfortable including your new address and are not required by the lease agreement, then all correspondence with the landlord should be addressed to the current apartment.
Highlight the Important Dates
The two important dates to bear in mind when sending a moving-out letter are:
The date you’re submitting the moving out notice: Depending on the notice required by your lease, the date you submit the notice can be anything from 30-60 to when you intend on vacating.
When sending your letter, highlight the date it was sent. Such as, “I’m sending this letter on the 15th of June, 2023, to inform you of my intention of moving out…” This may seem overkill, especially if you’re sending the letter on the same date as the notice, but it doesn’t hurt to be extra careful.
The date you’re leaving the property: You must include this date as it gives your landlord the necessary information, especially when making arrangements for the next tenant.
After sending the letter, ensure you do not stay longer than the day. If anything happens and you stay longer, inform your landlord as soon as you realize you’ll be staying over the stipulated date.
Request a Security Deposit if Any
If you paid a security deposit before moving into the property, the moving out notice is a great way to remind your landlord that you’d like a refund.
Before including this in your letter, ensure you’ve read the lease agreement and understand everything related to the security deposit. Do not ask for it in the letter if you discover you’ve forfeited the deposit.
Keep Communication Lines Open
For several reasons, your landlord may want to reach out to you. So, include your correct contact information in the letter and highlight that you’re open to continuing communications if they need anything.
Letter to landlord moving out Template
(Your Name) (Current address, including apartment unit number if applicable) (City, State, ZIP Code) (Today’s Date) Re: Moving Out Notice Dear (Landlord or Rental Company), I'm writing to confirm my official (number of days notice as stated in the lease agreement) notice to vacate. I will terminate my lease agreement and move out on (moving out date). I'm moving because I got a new job and needed a location closer to my new place of employment. When you do the final inspections, please let me know if anything was deducted from my security deposit and how to get the balance. Do not hesitate to contact me if you have any questions or inquiries. Thank you for renting out your property to me. Kind Regards, (Your name)
Letter to Landlord Moving out Sample
John Doe 7 Cristiano Avenue, APT 7B Houston, Texas, 09876 18th June 2023 Re: Moving Out Notice Dear Jason Rentals, I'm sending this letter on the 20TH June, 2023, to confirm my official 30-day notice to vacate. I will terminate my lease agreement and move out on 20th July, 2023. I'm moving because I got a new job and needed a location closer to my new place of employment. When you do the final inspections, please let me know if anything was deducted from my security deposit and how to get the balance. Do not hesitate to contact me if you have any questions or inquiries. Thank you for renting out your property to me. Kind Regards, John Doe
Letter to Landlord Moving out Sample Two
Jane Doe 7 Son Avenue, APT 7B Dallas, Texas, 09876 28th June 2023 Dear Simon, RE: Moving out notice This letter is to inform you of my intention to vacate my address at 7 Son Avenue, effective 30th July, 2023. This letter is a 30-day notice, as required by my rental agreement. Upon review, I would like my refundable security deposit to be mailed to (new address) Please contact me at 123 456 7890 to plan for a move-out inspection and to collect my keys. Thank you, Jane Doe
The most important thing to do before sending a letter to your landlord about moving out, you must read the lease. Doing this saves you time and stress and prevents any hassle from happening.
We’ve also included samples that can be edited to suit your needs.