Making a professional request via e-mail is a great asset.
When you are able to do this correctly, there is a greater possibility that your request will be granted. If for any reason your request is not granted, you would have retained or created a good relationship with the recipient.
Here, I have compiled several examples of professional e-mail requests. They include requests for seminar information, reprint of magazine articles, filling of forms or questionnaire etc.
Kindly use the examples wisely and adapt them to fit into your own context.
Example 1 of Professional E-mail Request: Seminar Information
Dear Mr. Roger,
I am anticipating a speech presentation at your next seminar. I have filled and attached the form you sent to me, to this email. I’ve also looked out for the audiovisuals utilities I will require for my speech.
At your quickest and most suitable time, please inform me of the number of people that will attend my two sessions, “Starting your own Business”. I have some questions which I need you to provide answers to for me as fast as you can.
Can I see the hall where I’ll be taking the first session of my talk before the date?
Can I read through the pamphlets to make sure all I need is present?
Can I assess the audiovisual equipment I asked for?
Should I make arrangements to meet you (or anyone else) a day before the seminar or should I just come for my sessions alone?
Can you also make corrections on the name of my company from Johnsons Entrepreneurs to Johnsons Business Consults as written on your seminar plan? A business card you can easily refer to is attached to this email. Thanks a lot.
I hope to have a chat with you soon.
Sincerely
Mike Johnson
Example 2 of Professional E-mail Request: Seminar Availability
Dear Ms. Catherine,
I am looking for a seminar or training to attend on how to effectively sell electronics via the Internet, especially using social media.
I greatly value your counsel as an expert in online business. That's why I am contacting you on this.
Could you please point me in the right direction? I will be expecting your reply soonest.
Thanks for your help.
Best regards,
Clara Winston
Example 3 of Professional E-mail Request: Filling a Questionnaire
Dear Mr. Thompson,
Excellent Results Life Insurance Company is consigned to giving the most outstanding team insurance products to the young recruiter. Even if the health insurance policy of your team is not effective again, it is vital to us that we receive your response on our products and services’ quality.
Through filling the questionnaire attached to this email, you will be giving us the information and hints required to offer more outstanding services to young recruiters like you. Your notions and remarks are specifically relevant to us.
Please create a short time to fill the questionnaire precisely and truthfully. It is vital that the individual in your company with the highest reputation and control in decision making over team insurance coverage complete the survey. If you are not the one, please send this email and the attached questionnaire to the suitable person. The answers are meant to prepare objectives and will only be applicable when combined with other answers.
We would value receiving your answers by April 10, 2016. Simply open the attached folder to fetch the questionnaire, complete it and send it to this email. For any questions, please call Ms. Rosa Perez, the sales, research and product development coordinator, at +2348157479837.
Thanks for your attention on this vital issue.
Best regards
Rita Douglas
Example 4 of Professional E-mail Request: Filling Forms
Dear Mr. Peterson,
The main reason for this email is to ask your organization to help Princeton Ship, Inc. in the accomplishment of its responsibilities to the Defense Unit by filling the attached Statement and Endorsement form.
As a major contractor for the state government, Princeton Ship, Inc. needs you to get this information yearly. Neglecting to reply may be harmful to the transaction between our companies in the future.
Please send the filled form to this email. For any questions or request for more information, don’t hesitate to call me on +2348157479837.
Sincerely
PRINCETON SHIP, INC.
Alex Smith
Contracts Manager
Example 5 of Professional E-mail Request: Return Supplied Materials
Dear Mr. Osteen,
Thanks for agreeing to survey the building plans for our shopping complex project. Because the plans survey comprises a time limit, we would need to make other preparations for this project.
Please send the material back to us at the quickest and most suitable time for you.
We appreciate your readiness to survey this plan, Mr. Osteen, and expect that we may contact you for accurate survey soonest.
Sincerely
Alan Sussex
President
Example 6 of Professional E-mail Request: Reminder Message to Speaker
Dear Mr. Robert,
I hope you got my e-mail about the “speaker’s recommendation form” that was sent to your email on June 15, 2016.
If you are experiencing troubles or have questions about the information we desire, please reply this email or call me on the office line. I will be happy to answer whatever questions you might have.
It is vital that we have this information. I would be grateful to receive the filled forms back at the quickest and most suitable time for you.
Sincerely
Alice Edgar
Program Coordinator
Example 7 of Professional E-mail Request: Article Reprint
Dear Mr. Clark,
I would like to buy a reprint of the article you published on Pacesetters Business Line. The article is published on Pages 7 to 10 in your October 20X4 editions. Please forward the reprint and the bill to me on this email address.
Thanks for your help.
Sincerely
Pearl Ricks
Vice President
Conclusion
Some other articles you might want to read to improve your email requests include:
- Wrong Ways to Start an Email
- Best Practice for Writing Email Subjects
- Basic Format for Writing and Responding to Professional
