You may be unsure whether or not to write a thank you email to someone after a meeting, an event, or whatever reason, if you ever have this feeling, then you should send a thank-you email. It takes a lot of preparation and planning before an event or successfully hosted. And every time, even though you may offer to help (or end up helping) the stress is always on the person that hosted.
If you’ve attended a meeting, an appointment, or an event, you should send a thank you email to convey your appreciation to the host or organizers. This is the best way to show your gratitude and also to further extend your good graces in the sight of the organizers.
It’s always advisable to send your thank you email immediately you get home from the event, appointment, meeting, dinner party, celebration, etc. A thank you note is necessary proper etiquette that goes to further express your appreciation.
A thank you email doesn’t have to be lengthy or unnecessary monotonous, it just has to convey your and express your heartfelt and true gratitude and acknowledgment of all the work they put in to make sure the event, meeting, or appointment was a success.
What to Writing an Email to Thank Someone for Their Email
When writing an email thanking someone for their hospitality, there’s something you simply cannot do without, that’s sincerity. Your thank you email shouldn’t be something that you spend a lot of time writing. It’s not a thesis that you have to reread to make sure it’s flawless.
An email thanking someone for their hospitality shouldn’t be something you get worked up writing. It should be sincere and that’s all that’s needed to convey your heartfelt appreciation to your recipient.
When writing a thank you email, there are essentials you need to properly convey your sincerity.
You should start your thank you email thanking your recipients, this is probably obvious, but professional emails often have a way of meandering with formalities before bringing the hammer down. With thank you emails, there’s no need to follow the formalities. To further personalize the email, mention something specific about the meeting or event. Lastly, you should round it off with a statement that shows how eager you are for the next event or meeting. This is only applicable if it isn’t a one-time event.
Email to Your Friend Thanking Them for Their Hospitality
Subject: Thank You for Your Hospitality Dear Sade, How are you? I’ve arrived home safe and sound. I want to thank you for the hospitality these few days I spent with you. Thank you for always making sure I was comfortable and going out of your way to make sure I felt at home all through my stay, I especially loved the hot chocolate you made. Your siblings were equally just as kind and accommodating. I look forward to doing this again some other time and this time, I’d like to be the one hosting you. Please send my regards to your parents, your siblings and your dog, Lucy. Warm regards, Sasha Olufadebo
Email to Your Friend Thanking Them for Inviting You to Dinner
Dear Sylvia, Thank you for inviting me to your home for that amazing dinner to celebrate Jacob’s graduation. The food was spectacular and we’re really happy to see Jacob achieve this milestone. We’re excited for him and all the wondrous things he’ll do. The chicken was amazing, I don’t think I’ve ever tasted anything as good. Thank you for sharing your special moment with us, we’re honored to celebrate with you. Looking forward to having you over for dinner. I make a terrific roast lamb. Friend always, Diana Clark.
Email to Your Friend Thanking Them for Inviting you to Thanksgiving Dinner
Dear Fredrick, Thank you for inviting me to your home for Thanksgiving dinner. This means a lot to me as it would have been a terrible experience if I’d been alone on thanksgiving. The food was amazing! That turkey is one I’ll remember for a long time. Thank you for sharing your home with me and making me feel like a part of your family. My warm regards to your wife, your parents, and your kids. I would love to do it again sometime. Kind regards, Clark Wayne
Thank You Email for Reference Sample One
If you’ve received reference letters from previous bosses or colleagues that help you land new roles, changed careers, the right thing to do would be to send them your appreciation. These are samples for different reference appreciations.
Subject: Thank you for providing a reference for me. Dear Barry, I’m writing this email to thank you for writing a glowing letter of reference for me. Thank you for saying all the things you did about me, I can assure you it wasn’t in vain as I resume work in a week! Thank you for your help in advancing my career, I do not take this for granted. If there’s any way you need my help, do not hesitate to reach out. Kind Regards, Joe Allen
Thank You Email for Reference Sample Two
Sample 2: Thank you email for a personal reference (More Formal)
Dear John, I want to thank you personally for taking time out of your schedule to support and further advance my career by providing a reference letter. I’ve gotten the job and it wouldn’t have been possible without your help. I’ll be joining the company as the Head of Marketing. Without the foundation I got with you, I wouldn’t have been able to accept this role with the same confidence. Your advice was extremely helpful during the different stages of the interview. If there’s any way I can be of assistance to you in the future, please do not hesitate to let me know. Sincerely, Peter Von Houten
Thank You Email Sample for a Vendor
Dear James, It’s been an absolute pleasure doing business with you this past month. I want to thank you for doing business with us and remind you that you are invaluable to us. This is also to assure you that we’ll do everything in our power to maintain this relationship and continue rendering premium services. If you need to contact us for any reason, my business card is attached to this email. Kind Regards, Jim Woculus.
Thank You Email Sample for a Business Partner
Hello Mr Ayo, We at Woculus would like to thank you for doing business with us, we appreciate your partnership and we’re constantly optimizing our products and services to serve you better. It’s been a pleasure handling your advertising and that of your partners. We’re currently researching a new target audience with the potential to 5X your sales. We’re very proud and honoured to do business with you. If you need to reach out to us for anything, please call us or send a personal email to our CEO at [email protected] Kind regards, Woculus Team.
Thank You Email Sample for Help at Work
Dear Grace, Thank you for your generous contribution and help in my presentation. Your insight, help and contribution were invaluable, it wouldn’t have been possible without you. We’re already planning the implementation of the ideas you suggested, and I’m extremely confident they’ll yield tremendous results. Thank you for your guidance and assistance. Best Regards, Osaretin Osadolor
Thanking someone for their hospitality goes a long way to express your gratitude to them. If you experience any act of kindness, you should express your gratitude. If you're unsure how to go about it, take a look at the samples in this article to draw inspiration.