When an employee is unwell and unable to go to work, it is typical to send an email asking for sick leave. Although it is customary to call in ill, sending an email to your boss or supervisor is also an appropriate method of notifying them of your absence.
Employers have implemented various rules and procedures on what workers are expected to do while they are unwell. Some businesses may ask you to submit a sick day email at least two hours before your scheduled shift to be considered absent. If you are out of the office for more than three days, you may be required to submit a doctor’s letter to your supervisor. Ensure that you adhere to corporate procedure, which is usually outlined in the employee handbook.
What is Sick Leave Notification
A sick leave email is an official email that you submit to your boss or human resources department to inform them of your unexpected illness. In most cases, it is delivered through email, either by you or automatically by the human resources software your organization utilizes.
Read More: How to Write Emergency Leave Email (With Samples)
How to Write an Email Asking for Sick Leave
A sick leave email can include all of the information your superiors require, such as:
- The employee’s name and contact information,
- The date of the request,
- The number of sick days required,
- The name and contact information of the doctor who recommended the leave or a medical certificate (optional),
- Any other pertinent information.
You are not required to give any personal information regarding your illness. But if your condition is infectious and impacts the rest of the team, it is usually a good idea to notify your supervisors.
Although you have the right to medical confidentiality, a sick leave email should include the rationale for your request. You may choose a broad category, such as personal sick days, medical investigations, child or family care, pregnancy, or prolonged sickness leave, to describe your situation. Remember that prolonged sickness leave is typically subject to medical certification requirements and is governed by labor laws in your country.
When you’re sick or experiencing a medical emergency, work may be the last thing on your mind. However, as an employee, it is your responsibility to notify your coworkers that you will be unable to report to work so that they are aware of your whereabouts and can take over your responsibilities while still meeting deadlines.
Remember to be considerate to your boss or supervisor, as well as any other coworkers whose absence may be inconvenient. Make a point of sending a sick day email as soon as you discover that you cannot perform your job duties. If possible, avoid sending it at a time when you should be in the workplace already.
A sick day email may be written in various styles, and there is no one method to go about it as long as you include all of the necessary information and write it professionally.
Here are some examples of sick day email templates that you may use to help you craft your message.
Read More: How to Write a Work Excuse Email
Email Sample to Ask for Sick Leave
Greetings, Ms. Katrina Petrova, Human Resource Manager, Legacies International,s My name is John Gilbert, and I am employed as the Chief Security Officer at the Security Department. For health reasons, I won’t be able to report to work beginning today (15/10/2021). I’m running a fever, and it may be something infectious. My doctor has recommended that I take three days off from work and get home therapy. I remark that I have a total of seven sick days remaining for the year. I have included a medical certificate attesting to my condition and recommending that I follow the doctor’s advice. Thank you for allowing me to take these sick days, and please let me know if you need any other information. Sincerely, (signature) John Gilbert +1234567890 johngilbert@gmail.com
A One-day Sick Leave Authorization Email
Greetings, Mr. Tony Stark, Supervisor Steel Enterprises Dear Sir, my name is Peter Parker, and I am employed as a Supervisor in the Technical Department. Today, 05/01/2021, I will not report to work because I am not feeling well and must conduct medical investigations. I remark that I have a total of 6 sick days remaining for the year. Would you please give me permission to take this sick day and tell me if you need any more information? Thank you for your cooperation and understanding. (signature) Peter Parker, Front Man, Squid Enterprises, Peterparker@gmail.com
For One Day of Sick Leave
Subject: Request for sick leave CC: Manager, HR Department, Team Leader, and Colleagues of Grey Enterprise Greetings, Mr. Christian Grey I am Anastasia Steele, and I work as a Personal Secretary in your organization. You may find out more about me from the Human Resource Manager. For health reasons, I won’t be able to report to work beginning on the day specified. My doctor has recommended that I take two days off from work and get home therapy. I remark that I have a total of 6 sick days remaining for the year. I’ve included a medical certificate attesting to my condition as well as a reference from my primary care physician. Thank you for allowing me to take these sick days, and please let me know if you need any other information. With best wishes, Anastasia Steele, Personal Secretary to the CEO.
An Email Requesting Sick Vacation due to a Temperature
Subject: Request for sick leave. CC: To The Manager, HR Department, Team Leader, and Colleagues of Kruger-Brent) Greetings, Mr. Jamie McGregor I’m sending you this email to tell you that I will not visit the office today due to illness. Since yesterday evening, I have been suffering from a high fever, cough, and high body temperature. Later today, I intend to see the doctor for medication. If I can go back to work by tomorrow, I will come into the office. If something goes wrong, I’ll send you an email to let you know. Sincerely, (signature) David Blackwell +87423758237492 davidblackwell@gmail.com
An Email Requesting Sick Vacation due to a Temperature Sample Two
Hello, Niklaus Michaelson, Head of Department Legal Affairs, I’m writing you this email to let you know that I won’t make it to work today, 10th September 20201, due to a medical emergency. Emails will be answered if you need to contact me. However, please feel free to call Hayley Marshall, my teammate who will be in charge today, to ensure that all deadlines are fulfilled if there is a pressing need. Thank you for your cooperation and understanding. Caroline Forbes Secretary on Legal Affairs.
Example of a Sick Day Email with a Request for Paid Leave
If you know that you will be unwell for at least a day due to a doctor’s order, you may use the form provided below to plan your schedule. Hello, Bonnie Bennett I won’t report to work today due to tearing, redness, crusting, and itching my eyelids, please understand. As a result of my visit to the hospital, the doctor verified that I had Conjunctivitis. The doctor advised five days off work because my pink eye is contagious. For the time being, if there is an emergency, I will be able to respond to emails; nevertheless, please feel free to contact Jeremy Gilbert, who will be in charge of my workload, for the time being, to ensure that all deadlines are reached. Thank you for your cooperation and understanding. Damon Salvatore, Special Duties Department.
For Indefinite Leave, a Sample Sick Email Template is provided.
Hello, Peter Hallam I’m writing you this email to let you know that I won’t make it into the office today. Since last night, I’ve been feeling a little under the weather. I went to the hospital, where the doctor determined that I had the Corona Virus. The doctor has instructed me to remain at home for some time so the recommended drug will be effective and I may fully heal. Please do not hesitate to contact Anna Graham, my secretary, who will be in charge of overseeing my workload and ensuring that all deadlines are reached. Thank you for your cooperation and understanding. Melanie Adams Control Units Department.
Conclusion
Even though you do not plan to get sick, it is good to keep emails like these handy. The samples above can enable you to write the perfect email for a sick day.
Check out more Email templates and samples Asking for Sick Leave