A letter stating that someone lives with you is written to the authorities to state that someone lives with you, why, and for how long. This letter can serve as a legal document, so it is important that you state the facts.
There are many instances where you have to take in a stranger or a distant family member due to different circumstantial reasons; maybe they had been separated from their family. Or you took in your friend’s child for an undisclosed period while they are working in another state or geographical location. It does not matter the reason; there are times you would need to bring forward a letter to prove that someone lives or lived with you.
These letters can come in handy when filing a formal application. They are not limited to strangers and family members. You may have to write one for your friend or a family member, such as a son or a daughter. Having this letter within reach is important as you would not expect the day you would have to whip out a written proof of residence.
A letter declaring that someone lives with you can be expected in several events, to register for state or national programs, schools, visas, etc, and it can also be written on behalf of somebody else, like your landlord or a close friend.
This article will show you how to write a winning letter that clearly states that someone is living with you.
What is a Letter Stating Someone Lives with You?
A letter stating someone lives with you is a kind of letter written to validate the subject’s residency. This kind of letter is also called a Proof of Residency Letter or an Affidavit of Residency and it is written for a host of reasons. For instance, the person living with you might want to enroll in a program that would require he or she to give a proof that they live in a certain area or he or she might be pushing for a new apartment where a proof of residence letter might be required.
Writing this letter compels you to disclose some of your personal information, like your full name, address, and the length of the person’s residency (at the said address), the contract that purchased the property, or even the agreement of the lease.
In some occasions, you would have to present the utility bills, like electricity and water with your name on it, and the signature/reference of the landlord. A signature or reference of an attorney could be required in some complex circumstances.
What Should be Included in the Letter?
The letter should be written semi-formally. Note that you are validating the residence of the person living with you for examination, so include any information that you feel might help. If they need it for college, or a new landlord, or for whatever reason, you would have to prove that they lived with you for some time and they were responsible during their stay.
- Date: This is the first thing that should be stated for formality. The recipient would need to know the date you wrote the letter, state it first in the top left area of the page.
- Subject: This is important for every letter. You are telling the receiver what the content of the letter comprises before they dive into the letter.
- Opening Salutations: This can be identified by writing Hi (The name of the recipient if it was given) or if you are wary about who you are writing to, write To Whom It May Concern.
- Address: Include your address and the address that person living with you occupied. Be transparent as possible.
- Duration: This is also one of the most vital pieces of information to be included in this letter. The duration of time that the person living with you has resided at that address should be stated without fault.
- Personal Information: Include some personal information about yourself and how you are related to the subject and add some more information about the person living with you. Include relevant information about the person living with you that shows how responsible they are. Add winning points like how they paid the necessary utility bills, how they contributed to the rent, and any other information that can verify the responsibility of the subject.
- Follow-up and Contact Information: Add a follow-up to the closing of the letter. Make yourself available for further questions if the need arises. Before you sign out, make sure to include valid contact information where the recipient can reach you if there are any more questions.
- Closing Salutations: Thank the recipient of the letter for their time and include your name after a closing salutation.
Sample Letter Stating Someone Lives with You
[Date] [Subject] Dear [Name of the recipient] or To Whom it May Concern, I am writing on behalf of my daughter [Full name of the subject], who is currently residing with me at [Full address]. [Name of the subject] is currently enrolled in a program at a college nearby, which is why her residency has not been changed. Also, she has been working part-time as a freelancer in a local magazine situated in the area. Not to mention, she is contributing financially to her household in many ways, such as rent, and utility bills. She is never late to submit money for the grocery expense and she contributes to the financial system at home. Currently, she is interested in volunteering at an animal shelter for handicapped animals during the weekends, which would not affect her work schedule and education. If there are any further questions or concerns that need to be dealt with, please feel free to contact me at [Contact Information]. Thank you. [Closing Salutations] [Name of the Writer]
Example Letter Stating Someone Lives with You
24th of July, 2018 Subject: Proof of Residency To Whom It May Concern, I am writing on behalf of my daughter Sally Emile Hansen, who is currently residing with me at 23, Sacred Heart Street, Queenslive, SP. Sally is currently enrolled in a program at a college nearby, which is why her residency has not been changed. Also, she has been working part-time as a freelancer in a local magazine situated in the area. Not to mention, she is contributing financially to her household in many ways, such as rent, and utility bills. She is never late to submit money for the grocery expense and she contributes to the financial system at home. Currently, she is interested in volunteering at an animal shelter for handicapped animals during the weekends, which would not affect her work schedule and education. If there are any further questions or concerns that need to be dealt with, please feel free to contact me at 123-456-789. Thank you. Sincerely, Emily Hansen.
Example Letter Stating Someone Lives with You (written on behalf of somebody else)
Date: 24th of July, 2018 Subject: Proof of Residency Letter To Whom This May Concern, I am writing on behalf of my colleague Sally Emile Hansen regarding her residency at 23, Sacred Heart Street, Queenslive, SP, from the timeframe of 6th of July, 2016 until the 28th of June, 2018. She resided with my family at 23, Sacred Heart Street, Queenslive, SP. During this time, Sally assisted me/my family financially in many ways, such as rent, and utility bills. She is never late to submit money for the grocery expense and she contributes to the financial system at home. If there are any further questions or concerns that need to be dealt with, please feel free to contact me at 123-456-789. Thank you. Kind Regards, Roberta Kennedy.
Example Letter Stating Someone Lives with You (written by the landlord)
Date: 24th of July, 2018 Subject: Proof of Residency Letter from the Landlord Dear Mr. Cameron, My name is Martin Joel Johnson and I am the actual landlord of Johnson Real Estate, located at 23, Sacred Heart Street, Queenslive. I am writing to you this letter as proof of one of my tenant’s residency, Ms. Sally Emile Hansen. She has been living at this residence in Flat B4 from the 6th of July, 2016 until the 28th of June, 2018. She paid a monthly rent of $100 per month and she was never late with the rent. For any other questions, please feel free to contact me by post mail or call my business line at 123-456-789. Thank you. Kind regards, Martin Johnson.
Conclusion
If you include a duration In your letter stating that someone lives with you, you should be as accurate as possible. If you’re unsure of how long they’ll be, it’s okay to state this in the letter as well.