An email to accept a business proposal is a formal email written by an organization to formally let the other party know that their proposal has been accepted. They’d like to get to know more about the project to proceed with it.
A proposal acceptance email is an email that’s written regularly in the professional world. It’s a formal email that serves as an official document and proof that a company has officially decided to do business with another.
Business proposals are handled differently, via call, live chat systems such as zoom, skype, google meet, etc. These channels could be used to discuss the details of deals, and deals may even be finalized with them, but formal acceptance of business proposals often leads back to emails. This is mainly because emails leave a digital footprint and are an official e-document officially formalizing the proposal.
An email accepting a business proposal doesn’t need to be among different companies. If a different department in a company plans to change or alter any major part of the company, they’ll need to send an email detailing their plans to the management to verify and agree to the plans before proceeding. The management then decides if the proposal is accepted or not.
How to Write an Email Accepting Business Proposal
Before a deal, partnership, business, or transaction is made, a proposal is sent, detailing everything that’s involved in the partnership, the benefits, the timespan, the project scope, quotations for the project, everything. An email accepting a business proposal is the next phase of the plan unless you’re rejecting the business proposal.
1. Use an Official Header
When writing a proposal acceptance letter, your email must have a company letterhead. This goes a long way to show professionalism and formality.
If the other party has to sign off on documents, these documents should be in letterheads that contain your company’s information. Companies often neglect this in emails as they feel it is unnecessary. Official letterheads aren’t for physical documents alone.
An official letterhead from a company provides relevant information about your company: your contact address, telephone information, email addresses, etc. If your correspondence keeps physical paper trails of your dealings together, a letter-headed email accepting a business proposal ultimately makes this easier.
8 Email Samples for Rejecting a Business Proposal
2. Address the Recipient Properly
While it’s not unacceptable to address emails to honorifics alone, this doesn’t apply to business proposal emails. For business proposal emails, you need to address the recipients directly. If you’re sending the email to the CEO, address the CEO. Your email shouldn’t be addressed vaguely to whoever receives it, an example of this kind of address is, “To who it may concern,” This is extremely unprofessional and shouldn’t be in your email accepting a business proposal.
3. Write Some Words of Adulation Before Accepting the Proposal
The actual point of the email is to accept the business proposal, but before getting to that, you must take some time to thank the recipient for sending you the proposal and offering to do business with you. This is standard practice regardless if you accept the business proposal or decline it.
4. Proceed to Accept the Business Proposal Accepting the Business Proposal
This is the point where you formally accept the proposal.
After deliberating, we’re pleased to accept your business proposal to…
That’s is the format when accepting a business proposal by email.
This is the juncture where you iron out any uncertainties in the proposal, state some conditions, finalize the quotations, or include any additional information.
5. Schedule a Meeting
At this point, it’s also advisable to schedule a physical or virtual meeting to finalize the agreement and set things in motion. In this meeting, you finalize details concerning the project and you express optimism and enthusiasm concerning other goals you hope to achieve by working with them.
How to Write Project Proposal Email and Samples
6. Round Off Your Business Proposal Letter with Thanks
This is the part where you thank them for doing business with you and how much you look forward to working with them.
Proposal Acceptance Email Subject
"Proposal Approved: [Project Name]" "Acceptance Letter: [Project Name]" "Congratulations! Your Proposal Has Been Accepted" "Accepted Proposal: [Project Name]" "Successful Proposal Acceptance: [Project Name]"
Vendor Proposal Acceptance Email
Subject: Acceptance of Vendor Proposal - [Project Name] Dear [Vendor's Name], I am pleased to inform you that we have accepted your proposal for [Project Name]. Your comprehensive understanding of our requirements, along with a well-defined plan, impressed us during the evaluation process. We believe that your expertise and commitment to quality make you an excellent choice for our project. Please review and sign the attached contract and return it to us by [deadline date]. We have also included any necessary legal documentation. We would like to schedule a kickoff meeting to discuss project details and establish open lines of communication. Our project manager, [Project Manager's Name], will contact you shortly to coordinate the meeting. We look forward to a successful collaboration and appreciate your dedication in preparing the proposal. Should you have any questions, feel free to reach out to me directly. Congratulations once again on being selected as our vendor. We are excited to work with you. Best regards, [Your Name]
Proposal Acceptance Email to Manager
Subject: Proposal Acceptance Dear [Manager's Name], I am writing to formally accept the proposal regarding [briefly mention the proposal topic]. After careful consideration, I am confident that this proposal aligns with our goals and will bring significant value to our team and company. I am impressed by the projected outcomes and benefits outlined in the proposal. With your support and the collaboration of our team, I am committed to ensuring its successful implementation. I will work closely with the project team, providing regular updates on progress and addressing any challenges that may arise. Thank you for presenting this proposal to me. I am excited about the prospects it holds and look forward to achieving our objectives together. Please let me know of any specific next steps or instructions moving forward. I am available for further discussions or meetings as needed. Thank you for your support. Sincerely, [Your Name]
Proposal Acceptance Thank You Letter
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Organization's Name] [Organization's Address] [City, State, ZIP Code] Dear [Recipient's Name], I want to express my heartfelt thanks for accepting my proposal for [project or initiative name]. I am extremely grateful for the opportunity to collaborate with [Organization's Name] on this important endeavor. I am truly honored that you and the selection committee recognized the potential and value of this project. Your decision not only provides me with the means to bring this project to fruition but also validates the hard work and dedication I have invested in its development. I am excited about working with [Organization's Name] and combining our expertise to make a meaningful impact. I am committed to giving my best and ensuring the successful implementation of the proposed project. I would also like to express my appreciation for the resources and support that [Organization's Name] has generously offered. Your confidence in me and your assistance will play a crucial role in the project's success. Please let me know of any specific next steps or requirements to move forward. I am eager to begin work and would appreciate any guidance you can provide. Thank you once again for accepting my proposal and granting me this opportunity. I am truly honored, and I look forward to a productive and successful collaboration with [Organization's Name]. Best regards, [Your Name]
Email Sample for Accepting the Business Proposal Sample One
Mr. Stephen I’m writing on behalf of Global Industries Inc. concerning the discussion that was held on Zoom on the 17th June 2012 regarding the business proposal that your company – Gravel Industries Group LTD presented. We’d like to express our deep gratitude that you considered us for this project. We’d like to formally accept your proposal. Having thoroughly examined the proposal and the scope of the project, we’re glad to formally accept your proposal. All documents concerning the project have been signed and has been mailed to your address. But there are still some documents we’d like your signatures on. For convenience, they have been attached to this email. Please sign them and send them over at your earliest convenience. We would like to schedule a meeting a week from now to finalize the terms and conditions. For more information regarding the project, kindly call us on 1234-567-890 or you can send us an email at Email@Global.com. We look forward to working with you. Regards, Jeffery Osarobo Brand Manager Global Industry
Email Example for Accepting the Business Proposal Sample Two
Dear Mr. James We are elated to inform you that we have accepted your business proposal. After taking the time to carefully review your ideas and plans, we’re thrilled to accept your business proposal. We would like to schedule a meeting for next week to smooth over the terms and conditions. We’d also like to create a clear strategy for you to start working as soon as possible. We are excited to go on this journey with you. Please send us an email at company@alphaabet.com or you can reach us on 123-456-7890. We look forward to working with you. Kind Regards, Kenshin Oyedamola
Email Sample for Accepting the Business Proposal Sample Three
Dear Stephen, This email is to formally inform Israel Heart Enterprise that King’s Square Inc. has studied the proposal on the building of a new health center for King’s Square by Israel Heart Enterprise. After much consideration, King’s Square is delighted to accept your proposal to build the new health center. King’s Square Inc. would be happy to sign the contract agreement as soon as it is ready along with the proposal acceptance letter. With regards to this, we’d like to schedule a meeting sometime next week to discuss the terms and conditions and sign the necessary documents. Please send the contract to our legal department at legal@KingSquare.com before the meeting. We look forward to working with you. Respectfully, King’s square Inc.
Email Sample for Accepting the Business Proposal Sample Four
Dear Mr. Jefferson, This email is written on behalf of Woculus Enterprise to let you know that we have officially accepted your proposal to furnish our new offices. Of all the proposals we received, yours was closest to the plan we had considering the time for completion and the budget. Your proposal was unanimously agreed upon by every member of the management team. We would like you to begin the project as soon as possible. Regarding this, we’d like to set up a meeting later this week to finalize the terms and conditions and sign all the necessary paperwork. You can reach us on 111-111-1111 or by email at email@woculus.com. We look forward to hearing from you. Yours Sincerely, Ayoade Oyedotun Manager, Woculus
Email Sample for Accepting the Business Proposal Sample Five
Dear Simon, After much deliberation, we would like to formally accept your proposal to remodel our offices in Lagos. We reviewed different proposals and yours was the best fit for the plan we have and the time slated for completion. Kindly find attached the terms and conditions in this email. Please take your time to read through the document and if you’re okay with the terms, please sign them and send it back to us before the 14th of July. If you’d also like to discuss any part of the document that is unclear, you can reach us on 111-111-1111 or email at Email@costruction.com to schedule a meeting. We look forward to working with you. Sincerely, Simon Jimoh
Email Sample for Accepting the Business Proposal Sample Six
Subject: Acceptance of Business Proposal: [Project/Initiative Name] Dear Mr. Emmanuel, I am pleased to inform you that XYZ Industries has officially accepted your business proposal presented during the Skype meeting on June 17, 2021. We appreciate your consideration and are excited to collaborate with your company on this project. To proceed, we kindly request a meeting to finalize the terms, conditions, and necessary paperwork. Please let us know your availability so that we can schedule a meeting at your earliest convenience. You can reach us at 222-222-2222 or via email at Email@company.com. We look forward to working together and achieving successful outcomes. Sincerely, James Osborn
Conclusion
An email accepting a business proposal is a formal email that’s written to a company to accept their proposal and do business with them. There are guidelines for writing an email accepting a business proposal most of which have been discussed in this article.
An email accepting a business proposal is often the first step towards a business relationship with a company.
Check out more Email Templates and Samples for Accepting Business Proposal