An email to accept a business proposal is a formal email written by an organization to formally let the other party know that their proposal has been accepted. They’d like to get to know more about the project to proceed with it.
A proposal acceptance email is an email that’s written regularly in the professional world. It’s a formal email that serves as an official document and proof that a company has officially decided to do business with another.
Business proposals are handled differently, via call, live chat systems such as zoom, skype, google meet, etc. These channels could be used to discuss the details of deals, and deals may even be finalized with them, but formal acceptance of business proposals often leads back to emails. This is mainly because emails leave a digital footprint and are an official e-document officially formalizing the proposal.
An email accepting a business proposal doesn’t exactly need to be among different companies. If a different department in a company plans to change or alter any major part of the company, they’ll need to send an email detailing their plans to the management to verify and agree to the plans before proceeding. The management then decides if the proposal is accepted or not.
How to Write an Email Accepting Business Proposal
Before a deal, partnership, business, or transaction is made, a proposal is sent, detailing everything that’s involved in the partnership, the benefits, the timespan, the project scope, quotations for the project, everything. An email accepting a business proposal is the next phase of the plan unless you’re rejecting the business proposal.
1. Use an Official Header
When accepting a business proposal via email, your email must have a company letterhead. This goes a long way to show professionalism and formality.
If the other party has to sign off on documents, these documents should be in letterheads that contain your company’s information. Companies often neglect this in emails as they feel it is unnecessary. Official letterheads aren't for physical documents alone.
An official letterhead from a company provides relevant information about your company: your contact address, telephone information, email addresses, etc. If your correspondence keeps physical paper trails of your dealings together, a letter-headed email accepting a business proposal ultimately makes this easier.
2. Address the Recipient Properly
While it’s not unacceptable to address emails to honorifics alone, this doesn’t apply to business proposal emails. For business proposal emails, you need to address the recipients directly. If you’re sending the email to the CEO, address the CEO. Your email shouldn’t be addressed vaguely to whoever receives it, an example of this kind of address is, “To who it may concern,” This is extremely unprofessional and shouldn't be in your email accepting a business proposal.
3. Write Some Words of Adulation Before Accepting the Proposal
The actual point of the email is to accept the business proposal, but before getting to that, you must take some time to thank the recipient for sending you the proposal and offering to do business with you. This is standard practice regardless if you’re accepting the business proposal or declining it.
4. Proceed to Accept the Business Proposal Accepting the Business Proposal
This is the point where you formally accept the proposal.
After deliberating, we’re pleased to accept your business proposal to…
That’s is the format when accepting a business proposal by email.
This is the juncture where you iron out any uncertainties in the proposal, state some conditions, finalize the quotations, or include any additional information.
5. Schedule a Meeting
At this point, it’s also advisable to schedule a physical or virtual meeting to finalize the agreement and set things in motion. In this meeting, you finalize details concerning the project and you express optimism and enthusiasm concerning other goals you hope to achieve by working with them.
6. Round Your Email Off with Thanks.
This is the part where you thank them for doing business with you and how much you look forward to working with them.
Email Sample for Accepting the Business Proposal Sample One
Mr. Stephen I’m writing on behalf of Global Industries Inc. concerning the discussion that was held on Zoom on the 17th June 2012 regarding the business proposal that your company – Gravel Industries Group LTD presented. We’d like to express our deep gratitude that you considered us for this project. We’d like to formally accept your proposal. Having thoroughly examined the proposal and the scope of the project, we’re glad to formally accept your proposal. All documents concerning the project have been signed and has been mailed to your address. But there are still some documents we’d like your signatures on. For convenience, they have been attached to this email. Please sign them and send them over at your earliest convenience. We would like to schedule a meeting a week from now to finalize the terms and conditions. For more information regarding the project, kindly call us on 1234-567-890 or you can send us an email at [email protected] We look forward to working with you. Regards, Jeffery Osarobo Brand Manager Global Industry
Email Sample for Accepting the Business Proposal Sample Two
Dear Mr. James We are elated to inform you that we have accepted your business proposal. After taking the time to carefully review your ideas and plans, we’re thrilled to accept your business proposal. We would like to schedule a meeting for next week to smooth over the terms and conditions. We’d also like to create a clear strategy for you to start working as soon as possible. We are excited to go on this journey with you. Please send us an email at [email protected] or you can reach us on 123-456-7890. We look forward to working with you. Kind Regards, Kenshin Oyedamola
Email Sample for Accepting the Business Proposal Sample Three
Dear Stephen, This email is to formally inform Israel Heart Enterprise that King’s Square Inc. has studied the proposal on the building of a new health center for King’s Square by Israel Heart Enterprise. After much consideration, King’s Square is delighted to accept your proposal to build the new health center. King’s Square Inc. would be happy to sign the contract agreement as soon as it is ready along with the proposal acceptance letter. With regards to this, we’d like to schedule a meeting sometime next week to discuss the terms and conditions and sign the necessary documents. Please send the contract to our legal department at [email protected] before the meeting. We look forward to working with you. Respectfully, King’s square Inc.
Email Sample for Accepting the Business Proposal Sample Four
Dear Mr. Jefferson, This email is written on behalf of Woculus Enterprise to let you know that we have officially accepted your proposal to furnish our new offices. Of all the proposals we received, yours was closest to the plan we had considering the time for completion and the budget. Your proposal was unanimously agreed upon by every member of the management team. We would like you to begin the project as soon as possible. Regarding this, we’d like to set up a meeting later this week to finalize the terms and conditions and sign all the necessary paperwork. You can reach us on 111-111-1111 or by email at [email protected] We look forward to hearing from you. Yours Sincerely, Ayoade Oyedotun Manager, Woculus
Email Sample for Accepting the Business Proposal Sample Five
Dear Simon, After much deliberation, we would like to formally accept your proposal to remodel our offices in Lagos. We reviewed different proposals and yours was the best fit for the plan we have and the time slated for completion. Kindly find attached the terms and conditions in this email. Please take your time to read through the document and if you’re okay with the terms, please sign them and send it back to us before the 14th of July. If you’d also like to discuss any part of the document that is unclear, you can reach us on 111-111-1111 or email at [email protected] to schedule a meeting. We look forward to working with you. Sincerely, Simon Jimoh
Email Sample for Accepting the Business Proposal Sample Six
Hello Mr. Emmanuel, I’m writing on behalf of XYZ Industries concerning the meeting that was held on Skype on the 17th June 2021 concerning the business proposal your company presented. We’re excited to formally accept your proposal. We’d like to appreciate you for considering us for the project. We’d like to set up a meeting at your earliest convenience to finalize the terms and conditions and sign the required documents. For more information, please reach us on 222-222-2222 or email at [email protected] We look forward to working with you. Sincerely, James Osborn
An email accepting a business proposal is a formal email that’s written to a company to accept their proposal and do business with them. There are guidelines for writing an email accepting a business proposal most of which have been discussed in this article.
An email accepting a business proposal is often the first step towards a business relationship with a company.