Looking for tips on writing salutations in an email? Read the post on Best Salutations and Greetings for Professional Emails.
Good closing remarks help you create a lasting impression in the mind of the reader of your email. To create such an impression, there are right remarks for closing an email. Don’t close an email to send your client off or get your recipient furious.
Win your recipient’s mind with these ten winning ways to write closing remarks in an email.
1 – Get Your Double ‘R’ Factor Right
The choice of closing remarks used in an email highly depends on the double ‘R’ factor. This is the ‘recipient’s relationship’ with you. What kind of relationship exists between you and your recipient? This will determine if your closing remark will be either formal or informal.
If the recipient’s relationship is on official grounds, your closing remarks should be formal. However, if the recipient’s relationship is casual, the closing remarks should be informal.
In a formal setting, you can write closing remarks such as ‘Yours respectfully’ followed by your full name while in an informal context, the closing remarks can be simply ‘Cheers’ or ‘Goodbye’.
2 – Carefully Choose Your Words
When writing closing remarks in an email, choose the words you use carefully. Don’t use words that will connote inconsistency as closing remarks in your emails. Get your recipient motivated through a careful choice of words.
Read our post showing examples of official email closings and sign-offs.
3 – Be Polite
Emails closing remarks are written by a sender to send a signal to the receiver. The signal can be either positive or negative. This boils down to how polite you are in the closing remarks of your email. Write your closing remarks politely to show the value you place on your recipient. Don’t be rude.
Be polite in your presentation. Close in a way that the recipient will feel positive about your email.
4 – Create a Lasting Impression
When you begin an email, you want to get your recipient interested in what you are writing. If you’ve succeeded in getting your recipient interested by starting strong, you need to sustain your recipient’s interest through the way you continue. Since success has been achieved from the beginning of the email to the middle, you should not close insignificantly.
To make your email effective, you must create a lasting impression with your email closing remarks. Write a closing remark that will make your recipient respond positively to your email. Close with remarks that will create a lasting impression on your recipient. This will make your email effective.
Learn more about this in the post on tips for closing official emails effectively.
5 – Finalize Your Consistency
When writing closing remarks in an email, consistency should be established. Don’t separate the closing remark from the main body of the email through a closing remark that is not consistent with the message of the email. Finalize your consistency with the totality of the email through closing remarks that will keep the recipient in tune with the email.
6 – Add Some Personality Flavor
Closing remarks in an email inform the recipient about your personality. Write your closing remarks with some personality flavor that will portray you well to your recipient. Add some unique touch that gives it your personality flavor. There are some emails that end so uniquely that makes you understand it’s the sender’s style.
7 – Creative Remarks Can Be Nice
This kind of email closing remark is rare. By deviating from the norm, the sender of such email with creative closing remark sounds really unique. In official emails, you must ensure whatever you use matches your working relationship with the recipient.
8 – Proper Punctuation
Email closing remarks require the proper use of the punctuation mark, comma.
Professional or business email closing remarks should be followed by a comma. You might decide not to use the comma in your informal or friendly closing remarks but this rule should not be altered in official emails.
9 – Write Your Full Name
When writing your email closing remarks, your full name is very important. Make your identity known especially on professional grounds when the recipient may be meeting you for the first time.
Do not use nicknames or initials in closing emails. They make you appear unprofessional.
10 – Incorporate Extra Information
Additional information like your position in the company, the name of the company and its website are useful when writing your email closing remarks. Also, extra information such as a professional email address will make your email closing remarks worthwhile.
Lastly, do not send professional emails with email addresses that are incongruous for a formal context. Create email addresses with satisfactory names for formal situations, for example, email@example.com,firstname.lastname@example.org, email@example.com.
Avoid email addresses like ‘firstname.lastname@example.org’. Such emails are confusing and degrading.