Best Interview Confirmation Emails Templates and Samples

interview confirmation email

Congratulations, you’ve crossed the first hurdle in securing a job. After receiving your interview email, the next step is to send an interview confirmation email confirming the date, time, and venue for in-person interviews.

In this article, we will discuss everything you need to know to write the best interview confirmation email and also include some samples to help you get started when writing interview confirmation emails.

How to Write Interview Confirmation Emails

These guidelines will be of great help:

  • First, remember, you need to be brief and precise
  • Start with the salutation
  • Next is gratitude. Gratitude goes a long way. Express the gratitude you felt on receiving the interview mail; thanking the company for the opportunity given to you to represent yourself on why you should be employed
  • Confirm the date and time for the interview. Do not leave out the venue. You need to make them aware that you know how significant time is to them and you. After all, punctuality is the soul of all business
  • State that the time is fine by you
  • If the given time is not convenient for you, the reasons must be germane. Please state the reason(s) and suggest an appropriate one
  • Express gratitude again in your closing remarks
How to Write an Email to Accept an Invitation to Interview

Templates to Reply to An Interview Email Confirming Time Schedule

Here are templates to help you quickly and professionally construct good emails for confirming interview timing.

Template to Reply to An Interview Email Confirming Time Schedule

Dear Sir/Madame,

It was with great joy that I received your email inviting me for an interview as regards the post I applied for in your organization. Having a full understanding of your important operations and how little time there is, I write to confirm the Interview time.

The mail I received stated: Monday, 6th February 2017; 9 a.m. And the venue is the conference room of your company’s building.

I look forward to discussing some great ideas with you during the interview.

Thank you.

Yours faithfully,
Augustine Phoenix.

How to Reply to Interview Email Confirming Time Schedule Sample

Subject: Re: Interview Confirmation - Time Schedule

Dear [Interviewer's Name],

Thank you for reaching out and providing me with the details for the upcoming interview. I am pleased to confirm my availability and acceptance of the scheduled time. I am eagerly looking forward to the opportunity to discuss the [position/company] further.

To reiterate, the interview is scheduled for [date] at [time] at [location/online platform]. Please let me know if any additional materials or preparations are required from my end prior to the interview.

Once again, thank you for this opportunity. I am excited about the possibility of joining the [company] and contributing to its success. Please don't hesitate to contact me if you need any further information or if there is anything else I can assist with.

Looking forward to meeting you and the interview panel soon.

Best regards,
[Your Name]

Reply Interview Email Confirming Time Schedule

Subject: Interview Time Confirmation

Dear [Interviewer's Name],

Thank you for scheduling the interview. I am writing to confirm my availability for the interview at the agreed time.

As per our previous discussion, the interview is scheduled for [date] at [time]. I have marked it on my calendar and will ensure that I am available and prepared for the discussion.

Please let me know if there are any additional details or requirements I need to be aware of before the interview.

Thank you for considering my application. I look forward to speaking with you at the scheduled time.

Best regards,
[Your Name]

Template to Reply An Interview Email Confirming Time Schedule

Dear Sir,

I write to confirm the time scheduled for my interview. The email reads 10:00 am 29th February 2017 at the Citadel Building. I need you to clarify the date once again, as there are only 28 days in this year’s February.

It is with keen interest that I look forward to your reply on the rectification of the date of the interview. The Phoenix Team is one I am eager to be a part of.

Thank you for your consideration.

Faithfully yours,

Louise de Toro

Template to Reply An Interview Email Confirming Time Schedule

Dear Angela Mellanby,

I received your Interview email on a happy note. I appreciate the swiftness with which your company operates as I got this email an hour after I applied and I am very enthusiastic to be a member of such a time-conscious team.
The time stated 8:00 am, tomorrow morning at your company’s premises.

I will be punctual.

Thank you for this great opportunity.

Sincerely yours,
Emily Schneider

Template to Reply An Interview Email Confirming Time Schedule

Dear Mrs. Florence Elli,

Your reply to my application for the post of a marketer with Instafoods was well received. Your email stated you will contact me shortly to inform of the time and venue for my interview. I wait earnestly for your email.

Also, your email included some concerns as regards relocating. I am fully aware of the challenges of marketing and want you to know I love traveling and going to new places. So, moving to another state poses no inconvenience in any way.

I look forward to discussing some marketing strategies and plans with your team.

Thank you for the consideration.

Yours sincerely,
Mrs Naobi Campbell

Template to Reply An Interview Email Confirming Time Schedule

Dear Sir,

I write to acknowledge your invitation for an interview with me. I applied for the post of the radiologist in your diagnostic institute. I am exceedingly grateful for this opportunity. Nonetheless, the time and date for the interview states tomorrow by 9:00 am in your facility, but I happen to be outside the state at the moment to visit my mother who just got hospitalised.

I have booked the only available flight back, but expected time of arrival is 9:15 am and another 20-minute drive to your institute. If it pleases you, I will appreciate if the interview holds by 10:00 a.m.I do understand that time is of the essence and there are other applicants available to be interviewed, but I hope you consider my plight.

I await your decision.

Thank you in anticipation for a positive response.

Yours faithfully,
Mr. Ryan Petrelli


Remember it is very important to confirm the interview time as soon as you discover a need to do so. Bear in mind that your recipient may also have to consult other people in the organization to respond to you appropriately. Giving enough time for the recipient to reply you will help ensure you eventually get a response. If need be, you could send a follow-up email to get an answer.

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