Sample RSVP E-mail Responses for Accepting or Declining Invitations

In this article, we have compiled some sample RSVP e-mail responses for accepting or declining invitations.

When you receive an invitational e-mail, it is good e-mail etiquette to promptly respond. Our sample RSVP e-mail responses will help you respond well.

R.S.V.P. is a French expression (“répondez, s’il vous plaît”) which is interpreted “please reply”. This means the e-mail sender expects you to either accept or decline the invitation. When you reply promptly, you help the sender plan well and also show self-respect.

In this article, we have compiled some sample RSVP e-mail responses for accepting or declining invitations.

Sample RSVP E-mail Responses

Find various examples below:

Sample RSVP E-mail Response 1: Responding to an Informal Invitation

Dear Eric,

Larry and I are happy to accept your invitation to Apple’s Luncheon as well as the final dinner for Facebook directors. We are delighted to be a part of your event.

We also hope to finally meet the team handling Instagram development at the dinner.

We’ll see you on December 15.

Best regards,

Sample RSVP E-mail Response 2: Responding to Invitation to Speak

Dear Josephine,

Thank you very much for your e-mail. I would be very glad to attend the 5th Annual Demo Africa and speak at the special sessions. My photograph and signature are attached to this e-mail as you requested.

Please let me know if you need any other information from me. I definitely look forward to attending Demo Africa this year.



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Sample RSVP E-mail Response 3: Responding to Invitation to Speak at a Conference

Dear Hillary,

Thank you so much for your kind invitation to speak at the inaugural Researchers’ Conference from November 4, 2016 to November 6, 2016. I would be delighted to speak on the topic “Innovations in Agricultural Research Strategies”

I have immediately reserved those dates on my calendar. I understand that the event will begin by 12:00 noon but I’m required to arrive by 10:00am. Please send me detailed information on the venue of the conference.

Again, thank you for inviting me. I look forward to receiving more detail on the venue of the conference.


Sample RSVP E-mail Response 4: Turning Down an Informal Invitation

Dear Sullivan,

I am very sorry to let you know that Obama and I will be in Africa during the Christmas Holiday this year. It is such a pain that we would not be able to attend your Christmas party.

When we get back, I will be the first to visit you and find out everything about the party this year.

Thank you very much for the invitation.

Best regards,

Sample RSVP E-mail Response 5: Turning Down an Invitation to Speak

Dear Bush,

Thank you so much for your invitation to speak at this month’s Business Mentors’ class at HarvestHouse Center. I am very impressed by the achievements of your team members as well as the participants of the Business Mentors’ Sessions. As such, I really value your choice of me to speak at this highly revered event.

Unfortunately, I will be in Colorado for the next three weeks to attend the Global Entrepreneurship Summit. I hope you will find another speaker for my session.

Once again, thank you for the invitation.

All the best,

Sample RSVP E-mail Response 6: Turning Down an Invitation [short]

Dear Enoch,

Many thanks for your invitation to attend the 2016 AfricaCom Event in September 2016. Unfortunately, I will not be able to attend the event this year.

I really appreciate your invitation and look forward to attending next year.


Sample RSVP E-mail Response 7: Accepting A Request To Speak

Dear Ms. Lisa,

Thank you for inviting me for a speech delivery at the annual National Union of Journalists Conference. I am delighted to embrace this opportunity.

You stated clearly that you wanted me to take an introductory speech either during the breakfast session on Thursday, March 24, 2016, or during the lunch hour on Saturday, March 26, 2016. Actually, the Saturday Lunch hour speech is more convenient for me considering my schedule. Please inform me if this is suitable for you.

I am anticipating my participation in this conference and appreciate the privilege to deliver a speech. I hope to receive a message from you as regards the verification of the date.


Sample RSVP E-mail Response 8: Declining a Request to Speak

Dear Mr. Anthony,

I am delighted by the invitation to deliver a speech at your annual conference in April. It is quite unfortunate that the date slated for the conference is the same with our company’s yearly retreat.

You stated clearly in your email that you also have quarterly meetings in several regions. It will be more convenient for me to attend any of the quarterly meetings in the months of May through August. I would be happy to deliver the speech on another day that will be suitable for you and me during one of the quarterly meetings in the regions.

Please check your calendar and let me know the available dates.

Thank you for choosing me to speak at your conference. I hope to receive your call soon.

Best regards,

More Articles on RSVP E-mail Responses

Here are some other articles you might want to read before responding to the R.S.V.P.

Dr. Ayoade Oyedotun
Dr. Ayoade Oyedotun
Dr. Ayoade Oyedotun is the co-founder of Afrimash - An Online Shopping Site for Agricultural Items. His daily work encompasses customer service, sales and marketing, human capital management, and business operations management. He is passionate about working smarter using the Internet technology.

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