Sample RSVP E-mail Responses for Accepting or Declining Invitations

    When you receive an invitational e-mail, it is good e-mail etiquette to promptly respond. Our sample RSVP e-mail responses will help you respond well.

    R.S.V.P. is a French expression (“répondez, s’il vous plaît”) which is interpreted “please reply”. This means the e-mail sender expects you to either accept or decline the invitation. When you reply promptly, you help the sender plan well and also show self-respect.

    In this article, we have compiled some sample RSVP e-mail responses for accepting or declining invitations.

    Sample RSVP E-mail Responses

    Find various examples below:

    Sample RSVP E-mail Response 1: Responding to an Informal Invitation

    Dear Eric,

    Larry and I are happy to accept your invitation to Apple’s Luncheon as well as the final dinner for Facebook directors. We are delighted to be a part of your event.

    We also hope to finally meet the team handling Instagram development at the dinner.

    We’ll see you on December 15.

    Best regards,

    Sample RSVP E-mail Response 2: Responding to Invitation to Speak

    Dear Josephine,

    Thank you very much for your e-mail. I would be very glad to attend the 5th Annual Demo Africa and speak at the special sessions. My photograph and signature are attached to this e-mail as you requested.

    Please let me know if you need any other information from me. I definitely look forward to attending Demo Africa this year.


    Sample RSVP E-mail Response 3: Responding to Invitation to Speak at a Conference

    Dear Hillary,

    Thank you so much for your kind invitation to speak at the inaugural Researchers’ Conference from November 4, 2016 to November 6, 2016. I would be delighted to speak on the topic “Innovations in Agricultural Research Strategies”

    I have immediately reserved those dates on my calendar. I understand that the event will begin by 12:00 noon but I’m required to arrive by 10:00am. Please send me detailed information on the venue of the conference.

    Again, thank you for inviting me. I look forward to receiving more detail on the venue of the conference.


    Sponsored Insertion >>

    Make Grammarly Your Next Best Friend to Write Better Emails

    Say bye-bye to “spelling and grammar mistakes with Grammarly

    Grammarly is an indispensable tool for people who write important emails, documents, and web contents.

    If you are a manager, sales person or customer service personnel who sends important emails every day, I’m quite confident you would greatly value the quality of your grammar.

    Grammarly helps you write important emails professionally by correcting your grammar and spelling errors easily and painlessly.

    Once you install the FREE Grammarly extension on your Chrome, Internet Explorer or Firefox browser, Grammarly will quickly check your Grammar and help you change wrong grammar or spelling with just one click.

    Bottomline – Grammarly is a “great friend” for people who write important emails. You should try Grammarly right away.

    If you prefer Microsoft Add-in, Desktop app or a web app, Grammarly provides them too.

    You can easily activate Grammarly here.

    >> Click Here to Activate Your Free Grammarly Now <<

    Sample RSVP E-mail Response 4: Turning Down an Informal Invitation

    Dear Sullivan,

    I am very sorry to let you know that Obama and I will be in Africa during the Christmas Holiday this year. It is such a pain that we would not be able to attend your Christmas party.

    When we get back, I will be the first to visit you and find out everything about the party this year.

    Thank you very much for the invitation.

    Best regards,

    Sample RSVP E-mail Response 5: Turning Down an Invitation to Speak

    Dear Bush,

    Thank you so much for your invitation to speak at this month’s Business Mentors’ class at HarvestHouse Center. I am very impressed by the achievements of your team members as well as the participants of the Business Mentors’ Sessions. As such, I really value your choice of me to speak at this highly revered event.

    Unfortunately, I will be in Colorado for the next three weeks to attend the Global Entrepreneurship Summit. I hope you will find another speaker for my session.

    Once again, thank you for the invitation.

    All the best,

    Sample RSVP E-mail Response 6: Turning Down an Invitation [short]

    Dear Enoch,

    Many thanks for your invitation to attend the 2016 AfricaCom Event in September 2016. Unfortunately, I will not be able to attend the event this year.

    I really appreciate your invitation and look forward to attending next year.


    Sample RSVP E-mail Response 7: Accepting A Request To Speak

    Dear Ms. Lisa,

    Thank you for inviting me for a speech delivery at the annual National Union of Journalists Conference. I am delighted to embrace this opportunity.

    You stated clearly that you wanted me to take an introductory speech either during the breakfast session on Thursday, March 24, 2016, or during the lunch hour on Saturday, March 26, 2016. Actually, the Saturday Lunch hour speech is more convenient for me considering my schedule. Please inform me if this is suitable for you.

    I am anticipating my participation in this conference and appreciate the privilege to deliver a speech. I hope to receive a message from you as regards the verification of the date.


    Sample RSVP E-mail Response 8: Declining a Request to Speak

    Dear Mr. Anthony,

    I am delighted by the invitation to deliver a speech at your annual conference in April. It is quite unfortunate that the date slated for the conference is the same with our company’s yearly retreat.

    You stated clearly in your email that you also have quarterly meetings in several regions. It will be more convenient for me to attend any of the quarterly meetings in the months of May through August. I would be happy to deliver the speech on another day that will be suitable for you and me during one of the quarterly meetings in the regions.

    Please check your calendar and let me know the available dates.

    Thank you for choosing me to speak at your conference. I hope to receive your call soon.

    Best regards,

    More Articles on RSVP E-mail Responses

    Here are some other articles you might want to read before responding to the R.S.V.P.

    Dr. Ayoade Oyedotun
    Dr. Ayoade Oyedotun
    Dr. Ayoade Oyedotun is the co-founder of Afrimash - An Online Shopping Site for Agricultural Items. His daily work encompasses customer service, sales and marketing, human capital management, and business operations management. He is passionate about working smarter using the Internet technology.

    Must Read

    How to Answer Emails Professionally (With Examples)

    PEM 101 (Part 5): Examples of Responding to Emails Professionally Emails are the major means for professional business communication....

    How To Write An Email Requesting For The Approval Of The Boss

    Irrespective of the post you hold in your company, you answer to someone; well, that's with the exemption that you own the company. If...

    How to Politely Ask for a Reply in a Formal Email

    How can you go about asking for a reply in a formal email? Is it wise or unnecessary? Many people get so busy that they...

    How to Communicate That an Email has an Attachment(s)

    What we write and how we go about communicating it is determined by who we are relating with. This is why when...

    Reply Email Samples for Different Situations (Several Examples)

    Looking for a response to a particular situation, see other professional email responses here. How do hope...

    Search Woculus

    Related Posts



    Please enter your comment!
    Please enter your name here

    Want superior results, better communication?