When sending a resume via email, it is important to include a body and a subject. Applicants commit the cardinal sin of sending their resume without providing a subject or body to the email. If you do this, your chances of getting a response are slim to none.
Resumes are essentially the first step in the pursuit of a job, either for passion or financial stability. It is a summary or account of education and employment experiences and qualifications. It is also called a curriculum vitae, and it can be used as a presentation to a potential future employer when applying for a job.
While your email sending a resume does not necessarily have to contain everything about your resume, it should mention some notable achievements that whet the recipient’s taste enough to check out the resume.
Depending on the choice of the employer, the resume can be accepted through online job applications, and some job postings can demand your resume via email. If your case falls under the email category, the first step is to read the job posting carefully and follow any regulations required by the employer.
It is important to follow the right instructions when sending a resume via email. Many job applicants don’t get callbacks because of how poor their email was. An average employer would receive no less than a hundred job applications for one job posting.
Typically, they would look for the most insubstantial reason to discard them. This includes emails that are too informal, poorly written applications, spelling mistakes, and grammar slip-ups.
There is no trick to writing the perfect job application email. The best resume emails are straightforward, simple, and easy to understand. They are not written in an informal tone with an attempt to be friendly. They are professional and a little personal, as they provide a little peek into your personality.
In this article, we will take you through the process of writing a winning resume email.
Understanding the Purpose
The purpose of your email is to give the employer enough of your professional data so that they are inclined to check out your resume. Not only do resume emails add a personal touch to your application, but they also show intuition (if you make the most of them).
Formatting and Structure
There are many steps to follow when drafting a successful resume email. The first rule to note when emailing a resume is that employers are less likely to consider job applications that do not follow the submission instructions exactly. If your employer demands that the email be structured in a particular format, you shouldn’t do otherwise.
- Subject Line: The subject line is not as basic as it seems; it is a deciding factor when it comes to the employer considering your application. Subject lines are the first thing the hiring manager sees when deciding whether or not to open your message. Write a concise subject line that informs the recipient about the exact purpose of your message. The subject line should include the proposed job title and your name, and it should be edited for spelling errors.
- Salutation: You should remember to keep things simple and professional. Start your email with a formal greeting and address the hiring manager by name; the last name is mostly preferable.
- Opening Paragraph: This is the introduction to the resume email, and it will set the context for sending the email. Your opening paragraph should be short and simple. You should state basic information about yourself and your motive, like who you are, why you are sending this email, and what the email contains.
- Body Paragraph: This is your major selling point. Highlight your key qualifications, experience, and achievements. In a nutshell, this paragraph should also be short but effective. It should be an introduction that features the best and proudest accomplishments of your career. Be sure to mention achievements that are relevant to the job; this will score you bonus points.
- Closing Paragraph: The closing paragraph is equally important when writing a resume email. Try to restate your interest in the job, express gratitude, and include the necessary contact information. A good closing paragraph would show the employer that you are looking forward to getting a positive response and meeting them in person. You can also add a captivating call to action, but be careful not to come off as rude or audacious.
Personalization and Research
One of the reasons why resume emails are favored more than their cover letter counterparts is because of the touch of personality they add to your resume. It’s coming from a personalized email directly into the inbox of the hiring manager.
It’s important to do research before personalizing your email. You do not want to start your resume email with the dreadful To Whom It May Concern. Make some research to find the recruiters or HR staff responsible for processing resumes at your preferred workplace. Your research should begin with the website of the company, where you can find important details like the names of the managers involved in job recruitment and emails. If you are sending an unsolicited email and the mode of submission was not stated in the job listing, you can try LinkedIn for their email address.
Attachments and File Formats
Job listings usually come with several requirements, like the format of the file you are to attach to the resume email. The best format for sending any file attachments or cover letters is.pdf or.doc. You can save your file as a PDF. It is a universally accepted file format, easy to open, and will not distort the formatting of your documents.
Name the CV file appropriately, and don’t send files larger than 10 MB. For more clarity, mention the attachment in the email.
Follow-up and Etiquette
Timing is everything. You should send an email within the first 4 days of the job posting, and you should follow up with a follow-up email if you do not get any response. Keep in mind to respect the employer’s time and boundaries. Be respectful at all times, and don’t indicate your frustration over the email.
Email to Send Resume Example
Subject: Application for Marketing Specialist - John Smith Resume Dear [Recipient's Name], I hope this email finds you well. I am excited to apply for the Marketing Specialist position at [Company Name]. Attached is my resume, outlining my diverse marketing experience and skills. As a marketing professional with 4 years of experience, I have successfully executed campaigns that drove substantial engagement and revenue growth. I am confident in my ability to contribute effectively to your team's goals. Thank you for considering my application. I look forward to the possibility of discussing my qualifications in more detail. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to schedule an interview. Best regards, John Smith [Your Phone Number] [Your Email Address]
Example of What to Write in An Email when Sending a Resume
Subject: Resume for the Software Engineer position Dear [Hiring Manager name], I am writing to express my interest in the Software Engineer position at [Company name]. I have attached my resume for your review. I have been working as a Software Engineer for the past 5 years, with experience in a variety of programming languages and technologies. I am proficient in Java, Python, and C++. I have also worked with a variety of frameworks, such as Spring Boot, Django, and React. In my previous role at [Previous company name], I was responsible for developing and maintaining a large-scale web application. I also had experience with DevOps, and I helped to automate the deployment process. I am a highly motivated and results-oriented individual. I am also a team player and I am always willing to learn new things. I am confident that I have the skills and experience that you are looking for in a Software Engineer. I am eager to learn more about [Company name]. I am available for an interview at your earliest convenience. Thank you for your time and consideration. Sincerely, [Your name]
Sample Email to Send Resume to Recruiter
Subject: Resume for the [Job title] position Dear [Recruiter name], I am writing to express my interest in the [Job title] position that I saw advertised on [Website]. I have attached my resume for your review. I have [number] years of experience in the [Industry] industry, with a proven track record of success in [list of key skills and accomplishments]. In my previous role at [Previous company name], I was responsible for [list of job duties]. I am confident that I have the skills and experience that you are looking for in a [Job title]. I am a highly motivated and results-oriented individual with a strong work ethic. I am also a team player and I am always willing to go the extra mile. I am eager to learn more about the [Job title] position and I am available for an interview at your earliest convenience. Thank you for your time and consideration. Sincerely, [Your name]
What to Write in An Email when Sending a Resume with Reference
Subject: Resume and Reference for the [Job title] position Dear [Hiring Manager name], I am writing to express my interest in the [Job title] position at [Company name]. I have attached my resume for your review, along with a reference from [Reference name]. I have [number] years of experience in the [Industry] industry, with a proven track record of success in [list of key skills and accomplishments]. In my previous role at [Previous company name], I was responsible for [list of job duties]. I am confident that I have the skills and experience that you are looking for in a [Job title]. I have attached a reference from [Reference name], who is currently the [Job title] at [Company name]. [Reference name] has known me for [number] years and can attest to my skills, experience, and work ethic. Thank you for your time and consideration. Sincerely, [Your name]
Email to Send CV Politely
Subject: Application for [Job Title] - CV Attached Dear [Recipient's Name], I hope this email finds you well. Kindly find attached my CV for the [Job Title] position. I am excited about the opportunity and look forward to discussing my qualifications further. Thank you. Best regards, [Your Name]
Email to Send Resume and Cover Letter
Subject: Application for [Job Title] - Resume and Cover Letter Attached Dear [Recipient's Name], I trust this email finds you in good health. I am pleased to submit my application for the [Job Title] role at [Company Name], along with my attached resume and cover letter. My experience in [Relevant Skills] aligns well with the job requirements. I am eager to contribute my expertise to your team. Thank you for considering my application. Looking forward to the opportunity to discuss further. Best regards, [Your Name]
Conclusion
When you decide to write your resume email, remember to balance professional and personal. Be formal with a bit of personality.
The tips provided above should guarantee a well-written email. But you should open your heart to rejection. Rejections are part of growth, and you shouldn’t give up.
