An appraisal email is offered to employees after finalizing their performance reviews. The administration and HR send an appraisal email as the final declaration of appreciation in the performance process. Appraisal emails hold many advantages to both the employees and the organization, and when done right, they can benefit the two parties.
An appraisal letter is a written document that highlights an employee’s contribution to the organization. It is a record that shows an employee’s strengths and weaknesses, and it is written after a review of their performance. It is a much-deserved upgrade for each employee, and it can come in the form of an annual hike in the pay of the employee. Every worker must crave their appraisal, which would differ, depending on their work performance and goals achieved in a year, through an official mail.
Appraisal emails are rolled out and provided to the relevant employees. The appraisal process occurs once or twice a year. Most or all of the top performers love an appraisal email. They are a testament that their hard labor is being noticed by people in the administrative department.
It’s a way an employer can show an employee that their work is being recognized. Everyone, even employees, likes to feel motivated. They want feedback on how great of a job they have been doing and their likelihood of getting a promotion in the future. If done right, it can lead to the organization’s overall success. Happy and satisfied employees usually lead to more accomplishments for the company.
These kinds of letters are usually drafted by them to the staff, but they can change due to special circumstances. If you are ultimately finding it hard to write an appraisal email, you are welcome here, as we will be sharing tips and tricks for writing an effective appraisal email.
Tips for Writing an Effective Appraisal Letter
Appraisal emails help recognize where an employee performed well and what skills they must acquire to perform even better. They are reminiscent of a report card which delivers information on an employee’s performance during the appraisal cycle.
There are some tips for writing an appraisal email, we would brush over them before we move to the email templates.
- Start with a positive tone: The letter should start on a positive note, like praising the employees, their work, and accomplishments. Keep the tone of the praise and positivity professional & polite.
- Be specific and objective in your feedback: While you are the boss with all the paychecks, respecting people and their value of time is still important. Keep your feedback crisp and brief. Specifically pointing out the necessary information in the most objective manner.
- Use examples to illustrate your points: Is there a five-time winner of The Employee of the Year Award? Provide vivid examples to illustrate your point of a strong and successful workflow. You can also add details of the company’s accomplishments when all hands were on deck to measure against the otherwise. Appraisal emails are not meant for praise alone. It should aim to poke around your staff’s weakness and aim to replace strength where there is frailty.
- Provide actionable feedback: Feedbacks are the most important part of appraisal emails. However, you should make your emails something the employees can work with. Don’t overwhelm them with work. You can provide constructive criticism based on the employee’s performance during the appraisal cycle. This feedback must be certain and understandable so the employee knows what they can work on.
- End on a positive note: You should start and end your letter positively. Mention that the firm looks forward to working with the staff in the future and outline what is also expected from them shortly.
Format of an Appraisal Email
- Subject line: Subject lines are a staple to emails and letters. Start your letter with a short sentence that gives the receiver of the email an idea of what the email is about. Examples of effective subject lines for appraisal emails include Appraisal Letter, Performance Appraisal Letter, etcLetterseting: Go on with a salutation that welcomes your employees. Greetings like Dear [Employee First Name and Last Name] would add a personal touch to the letter. Don’t address the letter to all the staff in one greeting. Remember that you are giving feedback to your employees.
- Opening paragraph: An opening paragraph will set the mood for your entire letter. Start with a tone of positivity and ease your employee into the performance review.
- Body paragraphs: These paragraphs would hold the main contents of your feedback. Keep it brief and succinct. Appreciate your employee even though there are some wrongs you want them to work on. Be positive and encouraging always.
- Closing paragraph: This paragraph should have a little constructive criticism and a lot of hope for the future.
- Closing salutation: Another staple in email or letter writing. Close the email with “Yours Sincerely” and add your name and designated post.
Dos and Don’ts of Writing an Appraisal Email
Employees should treat self-appraisals as a chance to highlight their achievements during the year or the previous years and the way they contributed to the growth of the organization.
Below are Dos and Don’ts to follow before diving into the email;
Dos:
- Focus on the employee’s achievements.
- Be honest and objective.
- Provide constructive criticism.
- Keep things professional and focus on the performance of an employee. The employee is the email’s focal point; don’t branch out of the review.
- Provide the employee’s current designation and salary and the employee’s revised designation and salary. Appraisal emails are known to hint at promotions and promotional rewards.
Don’ts:
- Use vague language.
- Criticize without offering solutions.
- Use aggressive or confrontational language.
- Be rude; remember that they are people too.
- Tell long stories. Keep it brief and concise.
- Use an unprofessional tone.
Examples of Appraisal Emails
How Do You Politely Ask for An Appraisal Example
Subject: Proposal for a performance review Dear Mattew Long, Angel Industries has and would continue to move forward because of our hard work and contributions. I understand that Angel Industries, as always, stays committed to its people first and their contributions at the forefront. In continuation of that thought and philosophy, I'm using this opportunity to propose a performance review in recognition of my performance and contributions to Angel Industries I've been working as a copywriter in the Advertising department for 5 years now. My record shows a clean line of work and I have all the necessary degrees of Communications to get promoted to a manager. I look forward to your reply as you assess my proposal. Attached to this email are files I deemed necessary to review my performance. Please, take your time going through them. I would appreciate feedback. Thank you. Yours sincerely, Dorothy Brown Advertising Department
How to Ask for An Appraisal Salary Email Sample
Subject: Proposal for an appraisal salary Dear Mattew Long, Angel Industries has and would continue to move forward because of our hard work and contributions. I understand that Angel Industries, as always, stays committed to its people first and their contributions at the forefront. In continuation of that thought and philosophy, I'm using this opportunity to propose an appraisal salary in recognition of my performance and contributions to Angel Industries I've been working as a manager in the Advertising department for 5 years now. My record shows a clean line of work and I have all the necessary degrees and expertise to be paid more. I'm currently earning $30,000 and I spend over half of my salary on transportation. I look forward to your reply as you assess my proposal. Attached to this email are files I deemed necessary to review my performance. Please, take your time going through them. I would appreciate feedback. Thank you. Yours sincerely, Dorothy Brown Advertising Department
How to Write an Appraisal Email Example
Subject: Performance Appraisal Letter Hi Dorothy Brown, On behalf of Angel Industries, we would like to give our honest thanks for your devotion and tremendous contribution to the growth of our institution. We would like to extend this appraisal letter as your performance rating for the year 2017-2021 is 85%. Your annual remuneration has been revised to $50,000 and will be in effect from the 6th of July, 2021. A copy of the same has been forwarded to the Finance department. We hope you will continue to work with the same obligation and participate in the overall accomplishment of the company. Once again wish you the best for your future. Any further questions or concerns about the news, feel free to contact Mattew Long at HR. Regards, Maddie Salazar Head Admin. Administrative Department
