We live in an age of unprecedented speed. The ever-expanding Web has brought both simplicity and complexity to our lives. Even though these wonders of our time were invented to make life and communication easier and faster; speed and efficiency have not come without a price. We have to pay the price of learning and understanding how to use these new and better things optimally. To write good business emails, we have to pay the price to become good communicators via email. This post seeks to help you improve your email writing skills using business email examples.
Like you probably know, wise people invent tricks to make them do the productive things that average people avoid.
The trick for writing excellent business emails is a sound understanding of what you intend to communicate; while the trick for writing impressive acceptance emails is enthusiastic interest, letting your enthusiasm shine through your writing.
In this post, we shall discuss (using examples) how to write good acceptance letters. Before the business email examples, below is a good format you can follow to keep your acceptance email organized:
Basic Format for Writing Emails Accepting a Request
- Express your pleasure in accepting the offer.
- Repeat the details of what you expect: This includes meeting date and time, the amount of the bid or your contribution, precise nature of your assistance, the duties and when you agree to assume duties.
- Inquire about particular needs like receipts, directions to the place, equipment for speech, a list of other organizers.
- Close with an expression of pleasure to come, see the person, work for the company or any other future action.
Things to Avoid in Writing Acceptance Emails in Business
It is better to just say yes or no to an invitation. If you are not sure, it may be better to simply decline an invitation. It is unprofessional to say things like:
- I’m busy, but I suppose I can manage to come.
- I don’t think I’m a good speaker.
Also, it is very important to respond as soon as you can. Email invitations should be treated the same way RSVPs are. If you’re not honoring an invitation, you should inform the recipient as soon as possible.
How to Respond to A Meeting Request by Email Example
Email Sample to Accept a Meeting Invitation Formally
Dear [Organizer's name], I am writing to confirm my attendance at the [meeting title] meeting on [date] at [time] in [location]. Thank you for inviting me to this meeting. I am interested in learning more about [meeting topic] and discussing how we can collaborate to achieve our goals. Please let me know if there is any information or preparation that I can do ahead of time. I look forward to seeing you at the meeting. Sincerely, [Your name]
Business-to-Business Sales Meeting Invitation Email
Dear [Prospect's name], I hope this email finds you well. My name is [Your name] and I'm a [Your title] at [Your company]. We're a leading provider of [Products or services] that help businesses like yours [Solve a problem or achieve a goal]. I'm reaching out because I'd love to schedule a meeting to discuss how we can help you achieve your business goals. I'm particularly interested in learning more about your [Specific challenge or opportunity]. I'm available for a meeting on [Date] at [Time] or [Date] at [Time]. Please let me know which time works best for you. I look forward to hearing from you soon. Best regards, [Your name]
Thank You Email After Meeting
Dear [Recipient's name], Thank you for taking the time to meet with me today. I appreciate your insights on [Topic of discussion] and your willingness to share your expertise. I found our conversation to be very informative and helpful. I am particularly interested in learning more about [Specific point of interest]. I look forward to continuing our discussion and working together to [Achieve a goal]. Thank you again for your time and consideration. Sincerely, [Your name]
Email Sample to Accept a Meeting Invitation Formally
Dear [Organizer's name], I am writing to confirm my attendance at the [meeting title] meeting on [date] at [time] in [location]. I am grateful for the opportunity to attend this meeting and discuss [meeting topic]. I am particularly interested in learning more about [specific aspect of meeting topic]. Please let me know if there is any information or preparation that I can do ahead of time. I look forward to contributing to a productive and informative meeting. Sincerely, [Your name]
Accepting Meeting Invitation Email Sample
Subject: RE: Meeting Request Dear [Sender's Name], Thank you for the meeting request. I'm delighted to accept and appreciate the opportunity to discuss [meeting topic/subject]. I am available for the proposed meeting and eager to participate. Please find below a list of suggested dates and times that work for me: 1. [Date and Time] 2. [Date and Time] 3. [Date and Time] Kindly let me know which option suits you best. If none of the suggested times work, please provide alternative options. Additionally, if there are any specific agenda items or preparations needed, please inform me in advance. I look forward to our meeting and fruitful discussions. Should you require further information, feel free to reach out. Thank you again for the invitation. Best regards, [Your Name]
Accepting Meeting Invitation Email Example
Subject: Acceptance of Meeting Request Dear [Sender's Name], I am writing to confirm my acceptance of your meeting request for [Date] at [Time]. I appreciate the opportunity to discuss [meeting agenda or topic]. The meeting can be held at [Meeting Venue] or via [Video/Conference Call Platform]. I will come prepared with relevant materials and look forward to collaborating with you and other attendees. Please notify me of any changes in the meeting details. Thank you for the invitation, and I am excited about the productive session. Feel free to contact me if you need any additional information. Best regards, [Your Name]
I. Business Email Examples: Thank You Letter in Business.
Dear Mr. Clement, Thank you for purchasing the starter pack of Agel. We will send your monthly account statements to provide you with the full transactions on your account with us. We value your business and will do our best to respond fast to your business needs. Please call me directly at 777-5649 if you need further information or assistance. Sincerely,
II. Business Email Examples: Accepting an Invitation
Dear Obama, Osama and I accept with pleasure your kind invitation to your inaugural speech at the White House on Monday, January 25, at 10:00 am. Sincerely,
III. Business Email Examples: Accepting an Invitation
Dear Ms. Rice, Thank you for inviting me to speak at your church dedication on December 8 at 9:00 am. I am happy to accept and will raise offering for the growth of the church as you suggested. Kindly let me know how much time will be allotted to me. With best wishes,
- More professional email examples for accepting invitations here
- More professional email examples for acknowledging emails here
- More examples for reply various kinds of emails here
IV. Business Email Examples: Accepting an Invitation
Dear Mr. Bush, I am happy to accept your offer of the position of personal assistant pastor of George W Bush Ministries. I enjoyed the topics we discussed, and I look forward to being useful for the growth of Philadelphia. The conditions of work, salary package and responsibilities are okay for me. I believe God has a purpose for the reorganization of the church at this time; I expect to see the results in the next few months. Best regards,
V. Business Email Examples: Confirming a Speaking Engagement
Dear Dr. Ronald, I look forward to meeting you on Thursday, May 23, to further discuss the business incubation programme that was designed by the World Bank. Thursday evening is a good time for me. Two of my associates, Jay Abraham and Robert Kiyosaki, are planning to meet with you as well. We are very excited to be a part of this project, especially being on the same team with you. Cordially,
It is good to send acceptances as soon as you can. If you fall short of time, apologize succinctly and continue with your letter. Also, acceptance emails should be brief and focused on acceptance alone. Let your direct response (yes or no) be in the first line of your letter. Your enthusiasm in this kind of email gives more impact to the email.