Example Emails for Sending Resume to A Recruitment Agency

Emails for Sending Resume

If you have the right emails for sending resumes to a potential recruiter, your dream job might be closer than you think. As the number of people looking for jobs continues to increase daily, how do you ensure your resume falls into the right hands and stands out from the crowd?

The answer lies in the art of crafting the perfect email to accompany your application when reaching out to a recruitment agency. Just imagine, what you can achieve with a well-crafted message, you can captivate the attention of hiring managers and increase your chances of securing that dream job.

So, get ready to unlock the secrets of effective email communication that will set you apart in the eyes of recruiters. From subject lines that demand attention to persuasive opening lines that get the recruiters excited, we’ve got you covered.

let’s dive in and change the way you approach recruiters. Say goodbye to generic applications and hello to a new era of job search excellence. Get ready to take the first step towards career triumph.

What to Write When You Send Resume By Email

In the present competitive job market, a well-written email can make all the difference when it comes to capturing an employer’s or recruiter’s attention. While your resume might hold the key to showcasing your skills and experience, the email you send along with it serves as your introduction and first impression. To help you stand out from the crowd, here are six essential elements to include in your email that will grab the employer’s attention and increase your chances of getting your dream job.

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1. A Captivating Subject Line

Do you want to know why a well-crafted subject line can make a difference? I will assume your answer is yes. Your subject line is important because it’s the first thing a hiring manager or recruiter will see, so it needs to be compelling and attention-grabbing. In fact adding multiple personalization fields in your email and email subject line can boost reply rates by up to 142%

Instead of a generic subject like “Job Application,” try something more engaging like “Passionate Marketing Professional Eager to Ignite Your Brand’s Success.” By using descriptive language and emphasizing your unique value proposition, you’ll entice the employer to open your email right away. So when you send a resume by email, you need to think bout your subject line

2. A Personalized Greeting

We might want to avoid the generic term “To Whom It May Concern” greeting and take the time to find the recipient’s name. People have been using this style for a long time and it’s really getting old. It will do you some good to research the company before applying and find out the name of the hiring manager or recruiter.

Addressing the hiring manager directly shows that you’ve done your research and demonstrates your genuine interest in the company. Start with a warm and professional salutation such as “Dear Mr Johnson” or “Hello Ms Smith,” and use the appropriate title to add a personal touch. Furthermore, research shows that emails with personalized subject lines get 50% higher open rates.

3. An Engaging Introduction

The opening paragraph of your email should immediately capture the reader’s attention. Start by expressing your enthusiasm for the company and the specific position you’re applying for. Consider mentioning a recent achievement or development related to the company that caught your attention.

For example, “I was thrilled to read about your recent award for Best Employer of the Year in the local business journal. It further confirmed my belief that your company is the perfect place for me to grow and contribute.”

This particular paragraph can be the thing that sets you apart from all other applicants.

4. A Clear and Concise Body

The main body of the email is the time for you to showcase your skills, achievement and what makes you an ideal candidate. So it’s really important that you get it right. In the main body of your email, provide a brief overview of your qualifications, highlighting the key skills and experiences that make you an ideal candidate.

Keep the content focused and to the point, ensuring that it complements rather than replicates your resume. Use bullet points or numbered lists to make it easy for the employer to scan and grasp your main points quickly.

5. Demonstrated Knowledge and Research

The number of people that are job hunting or searching for jobs continues to increase and get competitive every day. There are people with better qualifications than you. However, you can still set yourself apart from these people by adding some little extras to your application that get the recruiter interested. Employers are not only looking for talents, they are also looking for people with commitment and passion.

To truly grab the employer’s attention, you can showcase your knowledge of the company and industry. Research the organization thoroughly and mention specific projects, initiatives, or achievements that align with your own interests and experiences. This demonstrates that you’ve invested time and effort in understanding their goals and how you can contribute to their success.

6. A Strong Call to Action

Ending your email the right way is as important as the subject line and the opening paragraph so it needs to be with a clear and compelling call to action. Express your eagerness to discuss the opportunity further and mention your availability for an interview or a follow-up conversation. Provide your contact information, including your phone number and professional social media profiles, to make it easy for the employer to reach you. Close with a polite and confident statement, such as “Thank you for considering my application. I look forward to the opportunity to discuss how my skills and expertise can benefit your team.”

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Best Practices For Sending Your Resume to a Recruitment Agency

If you are ready to take your career to new heights and get job offers that you have always dreamed about, we have some tips that can help you achieve just that or at least get you started.

1. Tailor Your Resume to Align with The Recruiter’s Goals

Recruitment agencies receive countless resumes, so it’s essential to make yours stand apart. Start by customizing your resume for each application. Research the company and job description thoroughly, and then rewrite your document to align with their requirements. Highlight relevant skills and experiences that make you a perfect fit. A personalized resume shows your dedication and attention to detail, making it more likely to catch the recruiter’s eye.

2. Focus on Your Unique Value Proposition

Your resume is a personal branding tool. It’s not just a list of qualifications, it’s your chance to showcase what sets you apart. This is where you need to identify your unique strengths and accomplishments and use them to create a compelling narrative. Emphasize the value you bring to the table and how your skills can benefit potential employers. By highlighting your unique value proposition, you’ll leave a lasting impression on the recruitment agency and the hiring managers.

3. Prioritize Readability

Recruiters skim through millions of resumes, often spending only a few seconds on each. To make sure your resume catches their attention, ensure your resume is easy to read and visually appealing. Use clear headings, bullet points, and a clean layout. Organize information in a logical manner, emphasizing the most relevant details. A well-structured resume makes it easier for recruiters to navigate and find the information they seek.

4. Use A Captivating Subject Line

Recruiters are browsing through countless emails, their eyes yearning for something intriguing. Grab their attention with a subject line that stands out! Instead of a dull “Resume for Consideration,” try something like “Passionate Marketer Seeks to Ignite Brands!” It instantly conveys your enthusiasm and expertise.

5. Quantify Your Achievements

When it comes to showcasing your accomplishments, don’t just state them, better still quantify them. Numbers and metrics provide tangible evidence of your success. It can be increasing sales by a certain percentage, managing a team of a specific size, saving a significant amount of money etc. These quantifiable results speak volumes about your capabilities and make a strong impression on recruiters.

6. Showcase Your Continuous Learning

Most employers often value candidates who are committed to self-improvement and professional development. Showcasing your ongoing education and learning initiatives can be a game-changer. Include any certifications, training programs, workshops, or relevant courses you’ve completed. Demonstrating your thirst for knowledge not only highlights your dedication but also shows that you’re up-to-date with industry trends and willing to adapt.

7. Proofread

Don’t let a simple typo or grammar mistake sabotage your chances of landing an interview. Always proofread your resume multiple times to ensure it’s error-free. Spelling, punctuation, and grammar errors can create a negative impression, suggesting a lack of attention to detail or carelessness. Consider using online tools or asking a friend to review your resume as well. A polished and mistake-free document reflects your professionalism and commitment to excellence.

Job Application Email: Examples, Samples, and Templates

4 Resume Email Sample for Sending Resume To a Recruitment Agency

You can utilize the following examples as adaptable templates across various scenarios, enabling you to establish a favourable initial impression with the recruiter and gain a competitive edge.

1. Resume Email Sample 1

Example 1

Subject Line: Marketing Manager Seeking Digital Marketing Manager Position at GenB Company

Dear Dave,

My name is [Your Name], and I came across your name on the Micheal Page website as someone who actively recruits for the position of Digital Marketing Manager.

During my research on your agency, I was impressed by your track record of placing candidates in prominent marketing roles at leading companies. It would be an honor to join your roster of talented professionals and contribute to your agency's ongoing achievements.

I have been working as a Marketing Manager with GenB Corporation for the past three years, and during my tenure, I have successfully implemented various marketing strategies that have led to a 20% increase in online sales and a 15% growth in customer engagement. Additionally, I have managed a team of five marketing professionals and streamlined our social media campaigns resulting in a 30% increase in brand visibility.

If there are any opportunities available for a Digital Marketing Manager at GenB , I would greatly appreciate the chance to meet and discuss further how we can collaborate to achieve your marketing goals. Please find my contact information below:

Phone: [Your Phone Number]
Email: [Your Email Address]
LinkedIn: [Your LinkedIn Profile URL]

Please find attached my resume for your review. I firmly believe that my skills and experience make me an excellent candidate for the available position, and I eagerly await the opportunity to meet you in person and discuss how I can contribute to the success of GenB .

Thank you for considering my application.

Yours sincerely,

[Your Name]

2. Resume Email Sample 2: Referral Email Sample

Having a well-placed contact can provide advantages in getting hired, but it’s essential, to be honest from the start. Transparency builds trust and ensures an accurate assessment of your qualifications. Contacts can open doors, but your skills and honesty ultimately determine success in securing a job offer. Here is a sample of a referral email

Subject Line: Referred by Mark Seed: Application for Senior Technical Lead Position

Dear [Recruiter's Name],

My name is [Your Name], and I am reaching out regarding the Technical Lead position at [Company name]. I recently had a conversation with [Referral Contact's Name], who suggested that I contact you directly.

As a Senior Software Engineer with [Your Current Company] for the past [Length of Time in Your Current Position], I have successfully [List Something of Value That You've Done, e.g., led the development of a complex software system, improved team efficiency, or delivered high-quality products]. These experiences have demonstrated my ability to meet and exceed [Your Current Company]'s expectations.

Currently, I am working as a Senior Software Engineer for [Your Current Company], where I have gained extensive experience in [List Something of Value That You've Done and Is Relevant to the Position You Are Applying For, e.g., leading cross-functional teams, architecting scalable solutions, or driving technical innovation]. If given the opportunity, I am confident that I can bring my skills and expertise to meet the expectations of XYZ Company.

Please find my attached resume for your review. I firmly believe that I would be an outstanding candidate for the Technical Lead position, and I eagerly await the chance to meet you and discuss the value I can bring to XYZ Company.

I have also included some ideas in the attachments that may be of assistance to XYZ Company.

Thank you for considering my application. I appreciate your time and consideration.

Yours sincerely,

[Your Sign-off]
[Your Full Name]
[Your Contact Information]

3. Resume Email Sample 3: Writing To Find Out More Information About The Job

Some recruiters often send emails that lack specific details, necessitating further inquiry to proceed. Despite the need for additional information, it is crucial to demonstrate your dedication to pursuing the position by promptly submitting your resume at this initial stage.

Subject Line: Request for More Information for the Position of [Name of the Position]

Dear [Recruiter's Name],

I hope this email finds you well. Firstly, I would like to express my gratitude for considering me for the position of [Name of the Position]. I am genuinely excited about the opportunity and would greatly appreciate the chance to meet with you and discuss the position in further detail.

Would it be possible to schedule a meeting at [Preferred Location] on [Date] at [Time]? However, if that time does not align with your schedule, please suggest an alternative time that suits you best, and I will make the necessary adjustments.

In my current role as [Your Current Position] at [Current Company], I have accumulated [Length of Time] of experience, during which I have achieved [Highlight a notable accomplishment or contribution]. These experiences have reinforced my confidence in my ability to meet and exceed the expectations set by [Current Company], and I am eager to bring my skills and expertise to benefit your organization.

I have attached a copy of my resume for your perusal. I understand that you have a busy schedule, and I appreciate the time and effort you have already invested in considering my application. I genuinely look forward to the opportunity to meet with you and further discuss how my skills and experience align with the requirements of the [Name of the Position] role.

Thank you once again for this opportunity.

Yours sincerely,

[Your Full Name]
[Your Contact Information]

4. Resume Email Sample 4: Thank you for considering my resume email sample

A lot make the mistake of ending communications with recruiters if they experience a rejection or lack of response. Yes, it might be disappointing that you didn’t get the job because of your skills might not be enough or for some other reason. However, you should not end all communication with them. You should opt to send a thank you email to express gratitude and establish a connection. There might still be a role open to you in the future.

Here’s a classic “thank you for considering my resume” email sample.

Subject: Thank You for the Consideration

Dear [Hiring Manager's Name],

I hope this email finds you well. I wanted to express my sincere gratitude for considering my application for the [Position Title] at [Company Name]. While I understand that the decision has been made and I was not selected for the role, I wanted to take a moment to thank you for the opportunity to be considered.

Throughout the application process, I was deeply impressed by the values and achievements of [Company Name]. The experience has only reinforced my admiration for the organization and its commitment to excellence. I remain enthusiastic about the possibility of future collaboration or other opportunities that may arise within [Company Name].

Thank you once again for your time and consideration. I wish you and the entire [Company Name] team continued success in all your endeavors.

Best regards,
[Your Name]


In conclusion, sending your resume via email to a recruitment agency can significantly enhance your job search. Follow best practices by using a clear subject line, personalizing your email, and showcasing your qualifications. Attach a tailored resume and cover letter as PDF files, and proofread for errors. Don’t forget to follow up politely if you don’t hear back. Mastering email etiquette increases your chances of success. Send that email confidently, knowing you’ve made a strong impression and maximized your opportunities.

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